Tag: HR Policies

Onboarding is the process of integrating new employees into an organization, ensuring they feel welcomed, informed, and equipped to succeed in their roles. It typically involves activities such as orientation sessions, training programs, introduction to company policies, culture, and values, as well as job-specific training. The goal of onboarding is to help new hires adjust to their work environment, build relationships with colleagues, and understand their responsibilities. A well-executed onboarding process enhances employee engagement, reduces turnover, and improves overall job satisfaction by fostering a sense of belonging and competence in the new role

Importance of Onboarding:

• Enhances Employee Engagement

Onboarding helps new employees feel valued and engaged right from the start. By introducing them to the organization’s mission, vision, and goals, onboarding fosters a sense of belonging. When employees are connected to the company’s objectives and culture, they are more likely to be motivated and enthusiastic about their work, leading to higher levels of engagement.

• Reduces Employee Turnover

A comprehensive onboarding program can significantly reduce employee turnover. When employees feel supported, informed, and well-prepared for their roles, they are more likely to stay with the organization. Onboarding helps new hires understand the company’s culture and expectations, which can prevent early frustrations and misunderstandings that might otherwise lead to resignation.

• Improves Job Satisfaction

Onboarding allows employees to better understand their roles, responsibilities, and how they fit into the bigger picture of the organization. This clarity improves job satisfaction, as employees feel more confident in their ability to perform their duties. Clear expectations, proper training, and role familiarization all contribute to an improved employee experience, leading to greater satisfaction in the long run.

• Increases Productivity

A well-organized onboarding process accelerates the learning curve for new employees. By providing the tools, training, and resources needed for the job, onboarding ensures that new hires can start contributing effectively and quickly. When employees feel prepared and supported in their roles, they can become productive much sooner, benefiting both the employee and the organization.

• Fosters Positive Workplace Culture

Onboarding plays a crucial role in communicating the organization’s culture, values, and norms. It helps new employees understand what is expected in terms of behavior, communication, and collaboration. When employees feel aligned with the company’s culture, they are more likely to adopt these values, contributing to a positive and cohesive workplace environment.

• Builds Stronger Relationships

Through onboarding, new hires are introduced to their team members, managers, and colleagues, helping them build relationships early on. These connections are critical for creating a supportive network within the organization. Strong relationships foster collaboration, teamwork, and trust, making it easier for employees to adapt to their roles and navigate the workplace.

• Reduces Anxiety and Stress

Starting a new job can be an overwhelming experience, especially if employees are unsure about their responsibilities or how they will fit into the organization. Onboarding helps reduce this anxiety by providing clear guidance, expectations, and support. When new hires are properly prepared, they feel more confident, leading to a smoother transition and less stress in the early stages.

• Supports Long-Term Career Development

Effective onboarding doesn’t just focus on the immediate integration of employees but also provides a foundation for their long-term career development. It introduces them to learning opportunities, career progression paths, and resources available for professional growth. By helping employees set clear career goals and providing ongoing support, onboarding fosters long-term commitment and career satisfaction.

The selection process involves choosing the most suitable candidates from a pool of applicants. Organizations use various tools and methods during selection to assess candidates on multiple dimensions, including their skills, knowledge, personality, and cultural fit. Two key components of the selection process are Tests and Interviews.

Selection Tests

Selection tests are structured assessments used to evaluate candidates objectively. These tests help employers predict a candidate’s potential performance by measuring their capabilities in specific areas. The following are the main types of selection tests:

A. Aptitude Tests

Aptitude tests assess a candidate’s ability to learn new skills or perform specific tasks. These tests are commonly used for roles that require problem-solving, critical thinking, and analytical skills. Examples include:

• Numerical reasoning
• Verbal reasoning
• Logical reasoning

B. Technical or Skill-Based Tests

These tests measure a candidate’s proficiency in job-specific skills. They are especially important for technical roles, such as IT, engineering, and accounting. Examples include coding tests for software developers or typing speed tests for administrative roles.

C. Personality Tests

Personality tests are designed to evaluate a candidate’s behavioral traits, attitudes, and characteristics. They help assess how well the candidate will fit into the organizational culture. Commonly used personality assessments include the Myers-Briggs Type Indicator (MBTI) and Big Five Personality Traits.

D. Psychometric Tests

Psychometric tests combine aptitude and personality assessments to measure a candidate’s mental abilities and personality characteristics. These tests are widely used in managerial and leadership roles.

E. Situational Judgment Tests (SJT)

SJT presents candidates with hypothetical, job-related situations and asks them to choose the best response from a set of options. This test evaluates decision-making, problem-solving, and interpersonal skills.

F. Medical or Physical Fitness Tests

Certain roles, especially in industries like defense, law enforcement, and manufacturing, require candidates to undergo physical or medical fitness tests to ensure they meet the physical demands of the job.

Selection Interviews

Interviews are the most commonly used method in the selection process. They provide an opportunity to assess candidates’ communication skills, problem-solving abilities, and cultural fit.

• Structured Interviews

In a structured interview, all candidates are asked the same set of predetermined questions. This ensures consistency and fairness in evaluating candidates. Structured interviews often include behavioral and situational questions.

• Unstructured Interviews

Unstructured interviews are informal and open-ended. The interviewer asks questions based on the candidate’s responses, allowing for a more personalized and conversational approach. While they can reveal deeper insights, they may also be prone to bias due to a lack of standardization.

• Behavioral Interviews

Behavioral interviews focus on past behavior as an indicator of future performance. Candidates are asked to describe specific situations where they demonstrated key competencies. A common method used is the STAR (Situation, Task, Action, Result) approach.

• Situational Interviews

In situational interviews, candidates are presented with hypothetical job-related scenarios and asked how they would handle them. This type of interview helps assess problem-solving, critical thinking, and decision-making skills.

• Panel Interviews

Panel interviews involve multiple interviewers who assess a candidate simultaneously. This approach helps reduce individual bias, as multiple perspectives are considered in the evaluation. Panel members often represent different departments or levels within the organization.

• Group Interviews

In group interviews, multiple candidates are interviewed together. They may be asked to participate in discussions, case studies, or problem-solving activities. This method is commonly used for roles requiring teamwork, collaboration, and leadership skills.

• Stress Interviews

Stress interviews are designed to evaluate how candidates respond under pressure. The interviewer may ask challenging questions or create a tense environment to observe the candidate’s ability to stay calm, think clearly, and handle stress.

Recruitment is the process of identifying, attracting, and hiring suitable candidates to meet organizational needs. A well-structured recruitment process ensures that the organization acquires the right talent while minimizing costs and time-to-hire.

1. Identifying the Need for Recruitment

The process begins with identifying the need to fill a vacancy. This could arise due to employee turnover, business expansion, or the creation of new roles. The human resource department collaborates with department managers to assess job requirements, define the roles, and determine the number of positions to be filled.

2. Job Analysis and Job Description

Once the need is identified, job analysis is conducted to understand the responsibilities, duties, and qualifications required for the position. The output of this analysis is a job description (which outlines duties and responsibilities) and a job specification (which lists the required qualifications, skills, and experience). A well-crafted job description helps attract candidates who are a good fit for the role.

3. Developing a Recruitment Strategy

A recruitment strategy outlines the methods and sources to be used for attracting candidates. Depending on the nature of the job, the strategy may include internal recruitment (promoting or transferring existing employees) or external recruitment (sourcing candidates from outside the organization). The strategy also defines whether to use job portals, social media, recruitment agencies, or employee referrals.

4. Sourcing Candidates

This stage involves reaching out to potential candidates. Various sourcing methods include:

• Internal Sources: Promotions, transfers, and referrals.
• External Sources: Online job portals, recruitment agencies, career fairs, campus placements, and social media platforms.

Effective sourcing ensures a diverse pool of candidates, enhancing the chances of finding the right fit.

5. Screening and Shortlisting

Once applications are received, the HR team screens them to shortlist candidates who meet the minimum qualifications. Screening involves reviewing resumes, cover letters, and application forms. Initial shortlisting helps eliminate unqualified candidates and creates a manageable pool of applicants for further evaluation.

6. Conducting Interviews and Assessments

Shortlisted candidates are invited for interviews and assessments. This stage typically involves multiple rounds, such as:

• Preliminary Interviews: To gauge the candidate’s basic suitability.
• Technical Interviews: To assess job-specific skills and expertise.
• Behavioral Interviews: To evaluate cultural fit and interpersonal skills.

In some cases, additional tests, such as aptitude, psychometric, or skill-based assessments, may be conducted.

7. Final Selection and Job Offer

After evaluating candidates, the final selection is made based on their performance in interviews and assessments. The selected candidate is given a job offer, which includes details of compensation, benefits, and job terms. Upon acceptance of the offer, a formal employment contract is issued.

8. Onboarding

The final stage of the recruitment process is onboarding, where the new employee is integrated into the organization. This includes orientation sessions, introduction to team members, and providing the necessary tools and resources. A smooth onboarding process ensures that the new hire feels welcomed and becomes productive quickly.

Job Analysis and Design refer to critical processes in Human Resource Management that help organizations define roles and structure work effectively. Job Analysis involves gathering detailed information about a job’s duties, responsibilities, required skills, and working conditions. It provides the foundation for key HR activities such as recruitment, selection, training, and performance appraisal. Job Design, on the other hand, focuses on organizing tasks, responsibilities, and interactions to enhance job satisfaction, productivity, and efficiency. Effective job design considers factors like job enrichment, autonomy, and employee engagement, ensuring that jobs align with organizational goals while meeting employee needs. Together, these processes optimize workforce management.

Need of Job Analysis and Design:

Job Analysis and Design are essential processes in Human Resource Management that enable organizations to manage their workforce effectively. These processes help in creating clear role definitions, aligning job responsibilities with organizational goals, and enhancing overall performance.

• Recruitment and Selection

Job analysis is crucial for recruitment and selection as it provides detailed information about the qualifications, skills, and competencies required for a specific job. By clearly defining job requirements, organizations can attract the right candidates, conduct more accurate interviews, and select individuals who are best suited for the role.

• Training and Development

Job analysis helps identify the specific skills and knowledge required to perform a job effectively. Once the skill gaps are recognized, HR can design targeted training and development programs to bridge these gaps. This ensures that employees are well-equipped to handle their roles and responsibilities.

• Performance Appraisal

Effective performance evaluation requires clear job expectations. Job analysis provides a basis for setting performance standards by defining the key responsibilities and tasks of a job. HR professionals can use this information to develop fair and objective performance appraisal systems that accurately measure employee contributions.

• Compensation Management

Job analysis helps in determining the relative value of different jobs within an organization, which is essential for designing fair compensation structures. By understanding job complexity, skill requirements, and responsibility levels, HR can ensure competitive and equitable pay that attracts and retains top talent.

• Organizational Structure and Role Clarity

Job analysis and design contribute to a well-organized workforce by clearly defining roles and responsibilities. This reduces duplication of efforts, enhances accountability, and ensures that employees understand their roles within the organizational hierarchy, fostering better coordination and communication.

• Job Satisfaction and Motivation

Job design plays a crucial role in enhancing employee satisfaction and motivation. By incorporating elements such as job enrichment, autonomy, and task variety, job design can make roles more engaging and fulfilling. Satisfied employees are more productive, motivated, and less likely to leave the organization.

• Health and Safety Standards

Job analysis helps identify the physical and mental demands of a job, which is essential for ensuring employee health and safety. HR can develop appropriate safety protocols, ergonomic workplace designs, and stress management programs to minimize workplace hazards and ensure a safe working environment.

• Workforce Planning

Job analysis provides valuable insights into the nature of various jobs, enabling better workforce planning. HR professionals can use this information to anticipate future staffing needs, identify critical roles, and develop succession plans to ensure business continuity.

• Legal Compliance

Clear job descriptions based on job analysis help organizations comply with labor laws and regulations. Accurate job specifications ensure adherence to equal employment opportunity laws, prevent discrimination, and support fair hiring practices, reducing the risk of legal disputes.

• Career Planning and Development

Job analysis aids in identifying career paths within an organization by outlining the skills and competencies needed for various roles. This information helps employees plan their career progression and enables HR to design internal mobility and promotion policies that support employee growth and retention.

Components of Job Analysis and Design:

A. Components of Job Analysis

• Job Description

Job description provides detailed information about the job, including its title, purpose, duties, and responsibilities. It outlines what an employee is expected to do in a specific role and the conditions under which they must work.

• Job Specification

Job specification focuses on the qualifications, skills, and attributes required to perform a job successfully. It includes educational qualifications, experience, technical skills, and personal traits necessary for effective job performance.

• Job Title

The job title specifies the role or position within the organization. It helps in identifying and differentiating various roles and serves as a reference point in HR activities like recruitment and appraisal.

• Job Duties and Responsibilities

This component defines the tasks and responsibilities assigned to a job. It includes the specific actions required to achieve job objectives and helps in setting performance expectations.

• Working Conditions

The physical and social conditions under which the job is performed are described, such as the working environment, risks, and hazards involved. This is crucial for ensuring employee safety and well-being.

• Job Relationships

This includes the reporting structure and interactions with other departments or roles. It clarifies the hierarchy, supervision, and coordination required for efficient workflow.

• Performance Standards

Performance standards outline the criteria for measuring an employee’s success in a job. These standards help in performance appraisals and setting goals for employees.

B. Components of Job Design

• Job Content

Job content refers to the tasks and activities involved in performing a job. It includes the scope of work, the level of responsibility, and the expected output of the job.

• Job Variety

Job variety refers to the degree to which different tasks are included in a job. High variety increases employee engagement and reduces monotony, leading to higher job satisfaction.

• Job Autonomy

Autonomy defines the level of freedom employees have in deciding how to perform their tasks. Greater autonomy leads to increased job satisfaction, innovation, and responsibility.

• Task Significance

Task significance measures the impact of a job on other people or the organization. Jobs with high task significance tend to provide greater meaning and motivation to employees.

• Skill Variety

This component refers to the range of different skills required to perform a job. Jobs that require diverse skills tend to be more interesting and fulfilling for employees.

• Feedback

Feedback refers to the information provided to employees about their performance. Regular feedback helps employees improve and stay motivated by understanding how their work contributes to organizational goals.

• Work Methods and Procedures

This component outlines the specific methods, tools, and procedures to be followed while performing the job. Clear procedures help in standardizing work and improving efficiency.

The field of Human Resource Management (HRM) is continuously evolving to address the challenges posed by changes in technology, society, and the global business environment. HR professionals face a variety of emerging issues that require innovative strategies and solutions to ensure that organizations remain competitive, adaptable, and compliant with evolving legal and ethical standards. These emerging issues impact recruitment, employee engagement, workplace culture, and overall organizational effectiveness.

• Remote Work and Hybrid Work Models

One of the most significant shifts in recent years is the rise of remote and hybrid work models. The COVID-19 pandemic accelerated the adoption of remote work, and many organizations have continued to offer flexible work arrangements post-pandemic. While remote work offers numerous benefits, such as cost savings and work-life balance, it also presents several challenges. HR professionals must address issues related to communication, team collaboration, productivity tracking, and employee engagement in a virtual environment. Additionally, managing the work-life balance of remote workers, ensuring access to the necessary technology, and maintaining organizational culture in a decentralized environment are key concerns.

• Employee Well-being and Mental Health

As the focus on employee well-being increases, organizations are recognizing the importance of supporting mental health in the workplace. Employees’ mental health, stress levels, and work-life balance are becoming critical factors in organizational success. HR professionals must implement programs that address both physical and mental health, including access to counseling services, stress management workshops, and creating a supportive, inclusive work environment. Preventing burnout, managing workload, and providing resources for employees to cope with personal and professional challenges are becoming vital parts of HR strategies.

• Diversity, Equity, and Inclusion (DEI)

The push for diversity, equity, and inclusion (DEI) is an ongoing issue that has gained greater momentum in recent years. Organizations are increasingly being held accountable for their efforts in creating a diverse and inclusive workplace. HR professionals must work to ensure that recruitment processes are fair and free from bias, promote diversity at all levels of the organization, and foster an inclusive culture that values different perspectives. This requires ongoing training, policy development, and initiatives that not only promote diversity in hiring but also support career advancement for underrepresented groups. DEI initiatives also involve tackling systemic inequalities within organizations and addressing issues like pay equity.

• Technology and Automation

The rise of automation, artificial intelligence (AI), and data analytics is transforming HR practices. Technology is streamlining HR processes such as recruitment, performance management, and employee engagement. AI-powered tools are being used for resume screening, chatbots for employee queries, and predictive analytics for workforce planning. However, the increasing reliance on technology also raises concerns about data privacy, algorithmic bias, and the potential for job displacement. HR professionals must manage these challenges by ensuring that technology is used ethically, aligning AI tools with organizational needs, and fostering a human-centric workplace alongside technological advancements.

• Employee Experience and Engagement

In the era of intense competition for talent, employee experience has become a key focus for HR professionals. Companies are now focusing on providing a positive experience for employees throughout their lifecycle, from recruitment to retirement. This includes ensuring that employees feel valued, engaged, and supported in their roles. Employee engagement is linked to productivity, retention, and job satisfaction. HR professionals must develop strategies that foster engagement, improve communication, and build a sense of belonging in the workplace. This also involves offering career development opportunities and recognizing employees’ contributions.

• Managing Multigenerational Workforces

Today’s workforce is increasingly multigenerational, with employees ranging from Baby Boomers to Gen Z. Each generation has different expectations, work styles, and career goals. HR professionals must find ways to manage these generational differences effectively, fostering collaboration and ensuring that all employees feel respected and motivated. This requires flexible work policies, customized benefits packages, and communication strategies that cater to the diverse needs of each generation.

• Globalization and Cross-Cultural Management

As businesses expand globally, managing cross-cultural teams has become more complex. HR professionals must address the challenges of managing a diverse workforce spread across different geographies, cultures, and time zones. This includes understanding cultural differences in work ethics, communication styles, and leadership preferences. HR plays a vital role in ensuring cultural sensitivity, facilitating cross-cultural training, and creating policies that promote inclusivity and collaboration in a global workforce.

Executive Corporate Processes are generic processes aiming at safeguarding that the organization is effectively and efficiently governed and managed at all levels and are collectively executed. They are herein distinguished from ‘Management Processes/Duties’, which aim at safeguarding that ‘Line Managers’ at all levels carry out in a balanced way all their ‘Managing Duties’ and from ‘Corporate Core and Support Processes’, which aim at realizing the Corporate Mission.

Analysing Development Needs:

In the first instance, once a decision is made to launch an executive development programme, a close and critical examination of the present and future developmental needs of the organisation is made. It becomes necessary to know how many and what type of managers are required to meet the present and future needs of the organisation.

This requires organisational planning. A critical examination of the organisation structure in the light of the future plans of the organisation reveals what the organisation needs in terms of departments, functions and executive positions.

After getting the information, it will be easy to prepare the descriptions and specifications for different executive positions, which in turn gives information relating to the type of education, experience, training, special knowledge, skills and personal traits for each position.

By comparing the existing talents including those to be developed from within with those which are required to meet the projected needs enables the management to make a policy decision as to whether it wants to fill these positions from within or from outside sources.

Appraisal of Present Management Needs:

For the purpose of making above mentioned comparison, a qualitative assessment the existing executives will be made to determine the type of executive talent available within the organisation and an estimate of their potential for development is also added to that. Then comparison is made between the available executive talent and the projected required talent.

Inventory of Executive Manpower:

An inventory is prepared to have complete information about each executive. For each executive, a separate card or file is maintained to record therein such data as name, age, length of service, education, experience, health, test results, training courses completed, psychological test results, performance appraisal results etc.

An analysis of such information will reveal the strengths and weaknesses of each executive in certain functions relative to the future needs of the organisation.

Planning Individual Development Programmes:

Guided by the results of the performance appraisal which reveal the strengths and weaknesses of each executive, the management is required to prepare planning of individual development programmes for each executive. According to Dale S. Beach, “Each one of us has a unique set of physical, intellectual, emotional characteristics. Therefore, a development plan should be tailor-made for each individual”.

“It would be possible to impart knowledge and skills and mould behaviour of human beings, but it would be difficult to change the basic personality and temperament of a person once he reaches adult-hood stage”.

Establishing Training and Development Programmes:

It is the responsibility of the personnel or human resource department to prepare comprehensive and well-conceived development programmes. It is also required to identify existing levels of skills, knowledge etc. of various executives and compare them with their respective job requirements.

It is also required to identify development needs and establish specific development programmes in the fields of leadership, decision-making, human relations etc. But it may not be in a position to organise development programmes for the executives at the top level as could be organised by reputed institutes of management.

In such circumstances, the management deputes certain executives to the development programmes organised by the reputed institutes of management.

Further, the personnel or human resource department should go on recommending specific executive development programmes based on the latest changes and development in the management education.

Evaluating Development Programmes:

Since executive development programmes involve huge expenditure in terms of money, time and efforts, the top management of the organisation is naturally interested to know to what extent the programme objectives have been fulfilled. Such programme evaluation will reveal the relevance of the development programmes and the changes that have been effected by such programmes.

If the objectives of the programme have been achieved, the programme is said to be successful. But it is difficult to measure the changes or effects against the pre-determined objectives.

While the effect of certain programmes can be noticed only in the long-run in a more general way, the effect of certain other programmes may be noticed in the short-run in a specific way. Grievance reduction, cost reduction, improved productivity, improved quality etc. can be used to evaluate the effects of development programmes.

Factors Influencing the Executive Development Processes in Organizations

1. Failure to train the managers will lead to ineffective and inefficient managers who negatively affect the organization’s performance.
2. In the absence of training and developmental avenues, the performing managers may get de-motivated and frustrated in leading the organizations. This would lead to severe losses for the organization in financial parameters, in terms of the cost of recruiting and training the new incumbent.
3. The organizational performance may be affected by the loss of market shares, lower sales, reduced profitability, etc.
4. The absence/shortage of trained and skilled managers makes it important for the organizations to have appropriate retention strategies. Training and development is being used by organizations as a part of their retention strategy.
5. The competitive pressures make it necessary for organizations to continuously roll out new products and services, and also maintain the quality of the existing ones. The training and development of managers would help them in developing the competencies in these areas.
6. The competitive environment is making it imperative for the organizations to continuously restructure and re-engineer, and to embark upon these processes, it is essential for the organizations to train the managers for the new scenarios.

Executive Development and E-learning:

The IT environment has, in a way, created challenges and also opportunities for organizations. The challenges include the rapid pace of changes, and on the opportunities front, it has provided the following advantages-

• Knowledge management has become easy for implementation. In the traditional environment, sharing of intellectual resources and knowledge was a herculean task. Organizations had to prepare, print, and mail the circulars across the organization for the dissemination of information, which frequently led to the obsoleteness of information by the time the employees, because of the time gap, received it.

Further, it was tough for the organiza­tions to come up with strategies to continuously collect, update, and dissem­inate the information.

• Knowledge management has provided various forums such as Intranets, on-line discussion forums, expert panels, etc.
• E-learning has made learning easy, irrespective of the time and distance factors, e-learning has led to the empowerment of employees, since the employers are now able to decide upon the pace and content of learning, depending on their requirements.

The above developments have affected the executive development process in a significant way and have helped in transforming the brick-and-mortar learning scenario to an e-learning scenario.

Important Methods of Executive Development: On the Job Techniques and Off the Job Techniques

The methods of executive development are broadly classified into two broad categories:

1. On the Job Techniques.
2. Off the Job Techniques.

1. On the Job Techniques:

On the job development of the managerial personnel is the most common form which involves learning while performing the work. On the job techniques are most useful when the objective is to improve on the job behaviour of the executives. This type of training is inexpensive and also less time consuming. The trainee without artificial support can size up his subordinates and demonstrate his leadership qualities.

The following methods are used under on the job training:

(i) Coaching:

In this method the immediate superior guides and instructs his subordinates as a coach. It is learning through on the job experience because a manager can learn when he is put on a specific job. The immediate superior briefs the trainees what is expected from them and guides them how to effectively achieve them. The coach or immediate superior watches the performance of their trainees and directs them in correcting their mistakes.

Advantages of the Coaching Method:

(a) It is the process of learning by doing.

(b) Even if no executive development programme exists, the executives can coach their subordinates.

(c) Coaching facilitates periodic feedback and evaluation.

(d) Coaching is very useful for developing operative skill and for the orientation of the new executives.

Disadvantages of the Coaching Method:

(a) It requires that the superior should be a good teacher and the guide.

(b) Training atmosphere is not free from the problems and worries of the daily routine.

(c) Trainee may not get sufficient time for making mistakes and learn from the experience.

(ii) Under Study:

The person who is designated as the heir apparent is known as an understudy. In this method the trainee is prepared for performing the work or filling the position of his superior. Therefore a fully trained person becomes capable to replace his superior during his long absence, illness, retirement, transfer, promotion, or death.

Advantages of Under Study Method:

(a) Continuous guidance is received by the trainee from his superior and gets the opportunity to see the total job.

(b) It is a time saving and a practical process.

(c) The superior and the subordinate come close to each other.

(d) Continuity is maintained when superior leaves his position.

Disadvantages of Under Study Method:

(a) The existing managerial practices are perpetuated in this method.

(b) The motivation of the personnel is affected as one subordinate is selected for the higher position in advance.

(c) The subordinate staff may ignore the under study.

(iii) Job Rotation:

Job rotation is a method of development which involves the movement of the manager from one position to another on the planned basis. This movement from one job to another is done according to the rotation schedule. It is also called position rotation.

Advantages of Job Rotation:

(a) By providing variety in work this method helps in reducing the monotony and the boredom.

(b) Inter departmental coordination and cooperation is enhanced through this method.

(c) By developing themselves into generalists, executives get a chance to move up to higher positions.

(d) Each executive’s skills are best utilized.

Disadvantages of Job Rotation:

(a) Disturbance in established operations is caused due to the job rotation.

(b) It becomes difficult for the trainee executive to adjust himself to frequent moves.

(c) Job rotation may demotivate intelligent and aggressive trainees who seek specific responsibility in their chosen responsibility.

(iv) Special Projects Assignment:

In this method a trainee is assigned a project which is closely related to his job. Further sometimes the number of trainee executives is provided with the project assignment which is related to their functional area. This group of trainees is called the project team. The trainee studies the assigned problem and formulates the recommendations on it. These recommendations are submitted in the written form by the trainee to his superior.

Advantages of the Special Projects:

(a) The trainees learn the work procedures and techniques of budgeting.

(b) The trainees come to know the relationship between the accounts and other departments.

(c) It is a flexible training device due to temporary nature of assignments.

(v) Committee Assignment:

In this method the special committee is constituted and is assigned the problem to discuss and to provide the recommendations. This method is similar to the special project assignment. All the trainees participate in the deliberations of the committee. Trainees get acquainted with different viewpoints and alternative methods of problem solving through the deliberations and discussions in the committee. Interpersonal skills of the trainees are also developed.

(vi) Multiple Management:

This method involves the constitution of the junior board of the young executives. This junior board evaluates the major problems and makes the recommendations to the Board of Directors. The junior board learns the decision making skills and the vacancies in the Board of Directors are filled from the members of the junior board who have sufficient exposure to the problem solving.

(vii) Selective Readings:

Under this method the executives read the journal, books, article, magazines, and notes and exchange the news with others. This is done under the planned reading programmes organized by some companies. Reading of the current management literature helps to avoid obsolescence. This method keeps the manager updated with the new developments in the field.

2. Off the Job Training Programme:

The main methods under off the job training programme are:

(i) Special Courses:

Under this method the executives attend the special courses organized by the organisation with the help of the experts from the education field. The employers also sponsor their executives to attend the courses organized by the management institutes. This method is becoming more popular these days but it is more used by the large and big corporate organisations.

(ii) Case Studies:

This method was developed by Harvard Law professor Christopher C. Langdell. In this method a problem or case is presented in writing to a group i.e. a real or hypothetical problem demanding solution is presented in writing to the trainees.

Trainees are required to analyze and study the problem, evaluate and suggest the alternative courses of action and choose the most appropriate solution. Therefore in this method the trainees are provided with the opportunity to apply their skills in the solution of the realistic problems.

(iii) Role Playing:

In role playing the conflicting situation is created and two or more trainees are assigned different roles to play on the spot. They are provided with the written or oral description of the situation and roles to play. The trainees are then provided with the sufficient time, they have to perform their assigned roles spontaneously before the class. This technique is generally used for human relations and the leadership training. This method is used as a supplement to other methods.

(iv) Lectures and Conferences:

In this method the efforts are made to expose the participants to concepts, basic principles, and theories in any particular area. Lecture method emphasizes on the one way communication and conference method emphasizes on two way communication. Through this method the trainee actively participates and his interest is maintained.

(v) Syndicate Method:

Syndicate refers to the group of trainees and involves the analysis of the problem by different groups. Thus in this method, 5 or 6 groups consisting of 10 members are formed. Each group works on the problem on the basis of the briefs and the backgrounds provided by the resource persons. Each group presents their view on the involved issues along with the other groups.

After the presentation these views are evaluated by the resource persons along with the group members. Such exercise is repeated to help the members to look into the right perspective of the problem. This method helps in the development of the analytical and the interpersonal skills of the managers.

(vi) Management Games:

A management game is a classroom exercise, in which teams of students compete against each other to achieve certain common objectives. Since, the trainees are often divided into teams as competing companies; experience is obtained in team work. In development programmes, the management games are used with varying degrees of success. These games are the representatives of the real life situations.

(vii) Brainstorming:

It is a technique to stimulate idea generation for decision making. Brainstorming is concerned with using the brain for storming the problem. It is a conference techniques by which group of people attempt to find the solution for a specific problem by amazing all the ideas spontaneously contributed by the members of the group. In this technique the group of 10 to 15 members is constituted. The members are expected to put their ideas for problem solution without taking into consideration any type of limitations.