Removal of Name of the Company (Striking Off) Conditions and Procedure under the Companies Act
by Removal of the Name of a Company, commonly known as striking off, is a legal process by which the Registrar of Companies (ROC) removes the name of a company from the Register of Companies, resulting in the company’s dissolution. The provisions relating to striking off are contained in Sections 248 to 252 of the Companies Act, 2013. A company may apply voluntarily for striking off if it has no liabilities and has not commenced business or has ceased to carry on business for the prescribed period. The Registrar may also strike off the name of a company on specified grounds, such as failure to commence business or continuous non operation. Before removal, the Registrar issues a notice and provides an opportunity to the company and its stakeholders to raise objections. Once the name is struck off, the company ceases to exist as a legal entity. However, the liability of directors, officers, and members for acts committed before dissolution continues. Aggrieved persons may apply to the National Company Law Tribunal (NCLT) for restoration of the company’s name within the period prescribed by law.
Condition under the Companies Act:
1. Failure to Commence Business
Under Section 248 of the Companies Act, 2013, the Registrar of Companies (ROC) may remove the name of a company if it has failed to commence business within one year of its incorporation. Such inactivity indicates that the company is not carrying on genuine business operations. Before striking off the company’s name, the Registrar issues a notice and provides an opportunity to the company to explain its position. This provision helps remove inactive companies from the Register of Companies and ensures that only operational companies remain registered.
2. Company Not Carrying on Business
A company may be struck off if it has not carried on any business or operation for the immediately preceding two financial years and has not applied for the status of a dormant company under the Companies Act, 2013. Such companies are considered inactive and unnecessary on the Register of Companies. After following the prescribed procedure and giving an opportunity to be heard, the Registrar may remove the company’s name from the register.
3. Voluntary Application by the Company
A company that has extinguished all its liabilities and is no longer carrying on business may make a voluntary application to the Registrar of Companies for removal of its name under Section 248(2) of the Companies Act, 2013. The application must be approved by the shareholders through a special resolution or with the prescribed consent. This provision enables companies that have completed their objectives or ceased operations to exit legally through the striking off process.
4. No Outstanding Liabilities
Before a company’s name can be removed, it must have no outstanding liabilities towards creditors, employees, government authorities, or any other person. The company is required to settle all debts and obligations before making an application for striking off. This condition protects the interests of creditors and other stakeholders by ensuring that liabilities are discharged before the company ceases to exist as a legal entity.
5. Opportunity of Being Heard
Before removing the name of a company, the Registrar of Companies must issue a notice to the company and provide it with an opportunity to present its objections or explanations. This requirement follows the principles of natural justice and ensures that no company is struck off without due process. After considering the company’s response, the Registrar may decide whether to proceed with the removal of the company’s name from the Register of Companies.
Procedure under the Companies Act:
1. Passing of Board Resolution
The process of striking off begins with the Board of Directors passing a resolution approving the proposal to remove the company’s name from the Register of Companies. The Board authorizes one or more directors to complete the necessary formalities, prepare the required documents, and make the application to the Registrar of Companies (ROC). This resolution confirms that the company has ceased business operations, has no intention of continuing its business, and satisfies the conditions prescribed under the Companies Act, 2013.
2. Approval of Shareholders
After the Board approves the proposal, the company must obtain the approval of its shareholders by passing a Special Resolution in a general meeting or by obtaining the consent of at least 75% of the members in terms of paid up share capital. This requirement under Section 248(2) of the Companies Act, 2013 ensures that the decision to strike off the company’s name is supported by the owners of the company and is not taken solely by the Board.
3. Filing Application with the Registrar
After obtaining the necessary approvals, the company files an application in the prescribed form with the Registrar of Companies (ROC) for removal of its name. The application must be accompanied by the required documents, including an indemnity bond, affidavit, statement of accounts, and other prescribed declarations. The company must certify that it has no outstanding liabilities and has complied with the provisions of the Companies Act, 2013 before submitting the application.
4. Issue of Public Notice
On receiving the application, the Registrar of Companies examines the documents and issues a public notice inviting objections from creditors, employees, government authorities, and other interested persons within the prescribed period. This notice provides an opportunity to anyone likely to be affected by the proposed striking off to raise objections. The public notice ensures transparency and protects the interests of stakeholders before the company is dissolved.
5. Removal of Name and Dissolution
If no valid objection is received and the Registrar is satisfied that all legal requirements have been fulfilled, the Registrar of Companies publishes a notice in the Official Gazette removing the company’s name from the Register of Companies. From the date of publication, the company stands dissolved and ceases to exist as a legal entity. However, the liability of directors, officers, and members for acts committed before dissolution continues in accordance with the Companies Act, 2013.