Report writing Principles

Proper Format:

An ideal repost is one, which must be prepared as per commonly used format. One must comply with the contemporary practices; completely a new format should not be used.

Proper Language:

Researcher must use a suitable language. Language should be selected as per its target users.

Preciseness:

Research report must not be unnecessarily lengthy. It must contain only necessary parts with adequate description.

Objectivity:

Report must be free from personal bias, i.e., it must be free from one’s personal liking and disliking. The report must be prepared for impersonal needs. The facts must be stated boldly. It must reveal the bitter truth. It must suit the objectives and must meet expectations of the relevant audience/readers.

Cost Consideration:

It must be prepared within the budgeted amount. It should not result into excessive costs.

Selectiveness:

It is important to exclude the matter, which is known to all. Only necessary contents should be included to save time, costs, and energy. However, care should be taken that the vital points should not be missed.

Attractive:

Report must be attractive in all the important regards like size, colour, paper quality, etc. Similarly, it should use liberally the charts, diagrams, figures, illustrations, pictures, and multiple colours.

Reliability:

Research report must be reliable. Manager can trust on it. He can be convinced to decide on the basis of research reports.

Simplicity:

Report must be simple to understand. Unnecessary technical words or terminologies (jargons) should be avoided.

Clarity:

Report must reveal the facts clearly. Contents and conclusions drawn must be free from ambiguities. In short, outcomes must convey clear-cut implications.

Accuracy:

As far as possible, research report must be prepared carefully. It must be free from spelling mistakes and grammatical errors.

Comprehensiveness:

Report must be complete. It must include all the necessary contents. In short, it must contain enough detail to covey meaning.