Auto completion of Series, Sort and filter, Charts

Auto completion of series

Enter the first number in the top cell. Hover until you see the Fill Handle and with the RIGHT mouse button, drag the Fill Handle until you have selected the cells to autofill.

Autofilling Via the Excel Ribbon

The Series window can be reached via the ribbon in Excel version 2007 and newer.

• Enter the first number of the series. Then select that cell and the cells that you want to auto fill.
• Click the Fill button located on the Editing section of the ribbon’s Home tab as shown in the first image.
• A drop-down menu appears as shown in the second image. Click Series and the Series window appears as shown below.
• Enter your step value and any other values on the Series window and click OK.

Through Drag

• Select one or more cells you want to use as a basis for filling additional cells.
• For a series like 1, 2, 3, 4, 5…, type 1 and 2 in the first two cells. For the series 2, 4, 6, 8…, type 2 and 4.
• For the series 2, 2, 2, 2…, type 2 in first cell only.
• Drag the fill handle Fill handle.
• If needed, click Auto Fill Options Button image and choose the option you want.

Sort and filter

Sorting data is an integral part of data analysis. You might want to arrange a list of names in alphabetical order, compile a list of product inventory levels from highest to lowest, or order rows by colors or icons. Sorting data helps you quickly visualize and understand your data better, organize and find the data that you want, and ultimately make more effective decisions.

You can sort data by text (A to Z or Z to A), numbers (smallest to largest or largest to smallest), and dates and times (oldest to newest and newest to oldest) in one or more columns. You can also sort by a custom list you create (such as Large, Medium, and Small) or by format, including cell color, font color, or icon set.

Sort text

1. Select a cell in the column you want to sort.
2. On the Data tab, in the Sort & Filter group, do one of the following:

• To quick sort in ascending order, click A to Z command in Excel that sorts A to Z or smallest number to largest (Sort A to Z).
• To quick sort in descending order, click Z to A command in Excel that sorts Z to A or largest number to smallest (Sort Z to A).

Filtering Data

The filter feature applies a drop-down menu to each column heading, allowing you to select specific choices to narrow a table. Using the above example, let’s say you wanted to filter your table by Company and Salesperson. Specifically, you want to find the number of sales Dylan Rogers made to Eastern Company.

To do this using the filter you would:

• Go to the Data tab on Excel ribbon
• Select the Filter tool
• Select Eastern Company from the dropdown menu
• Select Dylan Rogers from the Salesperson dropdown menu

Charts

Create a chart

• Select the data for which you want to create a chart.
• Click INSERT > Recommended Charts.
• On the Recommended Charts tab, scroll through the list of charts that Excel recommends for your data, and click any chart to see how your data will look.
• If you don’t see a chart you like, click All Charts to see all the available chart types.
• When you find the chart you like, click it > OK.
• Use the Chart Elements, Chart Styles, and Chart Filters buttons, next to the upper-right corner of the chart to add chart elements like axis titles or data labels, customize the look of your chart, or change the data that is shown in the chart.
• To access additional design and formatting features, click anywhere in the chart to add the CHART TOOLS to the ribbon, and then click the options you want on the DESIGN and FORMAT tabs.