Appraisal of External Environment

Organizational environment consists of both external and internal factors. Environment must be scanned so as to determine development and forecasts of factors that will influence organizational success. Environmental scanning refers to possession and utilization of information about occasions, patterns, trends, and relationships within an organization’s internal and external environment. It helps the managers to decide the future path of the organization. Scanning must identify the threats and opportunities existing in the environment. While strategy formulation, an organization must take advantage of the opportunities and minimize the threats. A threat for one organization may be an opportunity for another.

Internal analysis of the environment is the first step of environment scanning. Organizations should observe the internal organizational environment. This includes employee interaction with other employees, employee interaction with management, manager interaction with other managers, and management interaction with shareholders, access to natural resources, brand awareness, organizational structure, main staff, operational potential, etc. Also, discussions, interviews, and surveys can be used to assess the internal environment. Analysis of internal environment helps in identifying strengths and weaknesses of an organization.

As business becomes more competitive, and there are rapid changes in the external environment, information from external environment adds crucial elements to the effectiveness of long-term plans. As environment is dynamic, it becomes essential to identify competitors’ moves and actions. Organizations have also to update the core competencies and internal environment as per external environment. Environmental factors are infinite, hence, organization should be agile and vigile to accept and adjust to the environmental changes. For instance – Monitoring might indicate that an original forecast of the prices of the raw materials that are involved in the product are no more credible, which could imply the requirement for more focused scanning, forecasting and analysis to create a more trustworthy prediction about the input costs. In a similar manner, there can be changes in factors such as competitor’s activities, technology, market tastes and preferences.

While in external analysis, three correlated environment should be studied and analyzed:

  • Immediate / industry environment
  • National environment
  • Broader socio-economic environment / macro-environment

Examining the industry environment needs an appraisal of the competitive structure of the organization’s industry, including the competitive position of a particular organization and it’s main rivals. Also, an assessment of the nature, stage, dynamics and history of the industry is essential. It also implies evaluating the effect of globalization on competition within the industry. Analyzing the national environment needs an appraisal of whether the national framework helps in achieving competitive advantage in the globalized environment. Analysis of macro-environment includes exploring macro-economic, social, government, legal, technological and international factors that may influence the environment. The analysis of organization’s external environment reveals opportunities and threats for an organization.

Strategic managers must not only recognize the present state of the environment and their industry but also be able to predict its future positions.

Dynamics of Internal Environment

Internal environment is a component of the business environment, which is composed of various elements present inside the organization that can affect or can be affected with, the choices, activities and decisions of the organization.

It encompasses the climate, culture, machines/equipment, work and work processes, members, management and management practices.

In other words, the internal environment refers to the culture, members, events and factors within an organization that has the ability to influence the decisions of the organization, especially the behaviour of its human resource. Here, members refer to all those people which are directly or indirectly related to the organization such as owner, shareholders, managing director, board of directors, employees, and so forth.

Factors Influencing Internal Environment

The factors which are under the control of the organization, but can influence business strategy and other decisions are termed as internal factors. It includes:

  1. Value System

Value system consists of all those components that are a part of regulatory frameworks, such as culture, climate, work processes, management practices and norms of the organization. The employees should perform the activities within the purview of this framework.

The value system of an organization is also known as the philosophy of an organization. The value system of an organization contains work processes, culture, norms, climate, and work processes of an organization.

The value system of an organization defines the way it works or treats its employees and customers. In addition to this, the value system of an organization also determines how the employees of the organization should perform their duties. They should do their work by remaining within the value system.

  1. Vision, Mission and Objectives

The company’s vision describes its future position, mission defines the company’s business and the reason for its existence and objectives implies the ultimate aim of the company and the ways to reach those ends.

The mission and objectives of an organization play an essential role in deciding the future position of the organization and its place in the market. The business plan is developed and resources are used to achieve the objectives of the organization’s internal environment.

  1. Organizational Structure

The structure of the organization determines the way in which activities are directed in the organization so as to reach the ultimate goal. These activities include the delegation of the task, coordination, the composition of the board of directors, level of professionalization, and supervision. It can be matrix structure, functional structure, divisional structure, bureaucratic structure, etc.

Organizational structure means the way information follows in an organization. An organizational structure of an organization defines the composition of the board of directors, management, and shareholders. The structure of an organization influences the decision-making capacity of an organization. The more level of management in the organization means more delays in decision making.

For example, if an organization has three levels of management, then it will take more time to provide a solution to the problem faced by laborers as compared to an organization with a lesser number of management levels. The ability to make quick decisions is essential for an organization.

The role of the board of directors is vital in all critical decision making. Practical managerial skills are required to run an organization smoothly and to achieve the goals of the organization. In addition to this, the board of directors plays an essential role in designing policies for an organization.

Further, these policies influence the decisions taken regarding the growth and functioning of the organization. The professionalism and decision-making ability of management is very crucial for the success of an organization.

  1. Corporate Culture

Corporate culture or otherwise called an organizational culture refers to the values, beliefs and behaviour of the organization that ascertains the way in which employees and management communicate and manage the external affairs.

  1. Human Resources

Human resource is the most valuable asset of the organization, as the success or failure of an organization highly depends on the human resources of the organization.

  1. Physical Resources and Technological Capabilities

Resources mean the machinery, tools, and all other tangible assets of an organization. The physical resources are significant for the success of an organization. A company with better and more modern physical resources has a competitive edge over its competitors.

For example, an organization with an automation machine can produce more in a given period as compared to an organization with machinery which requires manual handling. Because of this reason, companies always look for better mechanisms and updates it frequently to produce more and generate more profits.

Physical resources refers to the tangible assets of the organization that play an important role in ascertaining the competitive capability of the company. Further, technological capabilities imply the technical know-how of the organization.

Internal environmental factors have a direct impact on a firm. Further, these factors can be altered as per the needs and situation, so as to adapt accordingly in the dynamic business environment.

7. Company Image

Image means the reputation of an organization in the market. A company with a positive corporate image attracts the right talent in the organization.

8. Brand equity

It refers to the popularity which the company has and the proportion of customer which they receive due to this popularity.

Organizational Capabilities and Appraisal

An organizational capability is a company’s ability to manage resources, such as employees, effectively to gain an advantage over competitors. The company’s organizational capabilities must focus on the business’s ability to meet customer demand. In addition, organizational capabilities must be unique to the organization to prevent replication by competitors. Organizational capabilities are anything a company does well that improves business and differentiates the business in the market. Developing and cultivating organizational capabilities can help small business owners gain an advantage in a competitive environment by focusing on the areas where they excel.

Competitive Advantage

Organizational capabilities provide a company with an advantage in the marketplace. When an organization continues to create new capabilities and develops existing ones, it will maintain the advantage over its competitors. Capabilities that provide a competitive advantage include knowledge, product licenses and innovative designs.

Flexibility and Responsiveness

The responsiveness of an organization is its ability to change in response to customer demand. Knowledge and skilled employees are organizational capabilities that provide a company with the ability to respond to customer demands and remain flexible to changes in the business environment.

Knowledgeable Workforce

The skills and knowledge of a company’s workforce allow the organization to direct those skills to achieve the business’s goals. Training programs, education assistance and effective recruiting and hiring programs are organizational capabilities that ensure a knowledgeable workforce. To maintain the capability, companies should ensure the workforce has the resources available to improve continuously. Managing a talented workforce is an organizational capability that provides a competitive advantage in the marketplace.

Improved Customer Relationships

Good customer relationships ensure the continued growth and competitiveness in the market. The relationship between the organization and its customers is an organizational capability that affects sales, reputation and loyalty for future business. Maintaining existing relationships with customers as well as developing new ones ensures the company will grow and thrive in the future. A lean manufacturing environment is an organizational capability that focuses on the voice of the customer and meeting demand. This organizational capability improves the relationship with the customer for the business.

Organizational Appraisal

An Organizational Appraisal is a process which can look at an organization and appraise it in a given context. Some tools appraise an organization in preparation of an award (for example, EFQM, Business Excellence, Baldridge, Investors in People etc.) others look at the performance of an organization in preparation for a buy-out/ buy-in, raising venture capital etc.

An Organizational Appraisal tool with the purpose of identifying developmental opportunities for the business or organization as a whole.

The Term Organizational Appraisal is the activity and the Business Improvement Review (BIR) is a tool to deliver an appraisal.

Core Competence, Dimensions, Examples, Industry

The Concept of Core Competence, introduced by C.K. Prahalad and Gary Hamel in their seminal 1990 work, refers to a set of unique abilities or strengths that a company possesses, distinguishing it from competitors and providing a competitive advantage. Core competencies are fundamental knowledge, abilities, or expertise in a specific area that enable a company to deliver unique value to customers. These are not just individual skills or technologies but involve the integration of various capabilities across the organization that allow it to innovate or excel efficiently. Core competencies are hard for competitors to imitate and are crucial in developing new products and services. They underpin the company’s growth, helping to sustain long-term strategic advantages by fostering adaptability and innovation.

Dimensions of Core Competence:

Core competence, a concept developed by C.K. Prahalad and Gary Hamel, represents fundamental capabilities or advantages that are central to a company’s competitiveness and success. Understanding the dimensions of core competence can help organizations focus on developing these critical areas effectively.

  1. Value:

Core competencies must enable the company to deliver value to customers that is superior to that offered by competitors. This value can come in the form of lower prices, enhanced product features, greater durability, or improved service. The end result should be a significant advantage in the customer’s eyes that sways their choice towards your company.

  1. Rarity:

The competencies should be unique to the organization; they should not be easily found among competitors. This rarity makes the competencies more valuable and harder for competitors to imitate, providing a sustained competitive advantage.

  1. Inimitability:

A true core competence should be difficult for competitors to imitate. This could be due to complex historical conditions, unique combinations of skills, or corporate culture that is deeply embedded in the organization. The more difficult it is for others to replicate these competencies, the more sustainable the advantage.

  1. Nonsubstitutability:

There should be no close substitute competencies available for competitors to adopt. When a core competence provides such unique and integral value that cannot be replaced with something else or circumvented through alternative strategies, it solidifies its importance.

  1. Breadth of Application:

Core competencies should be versatile and applicable to a variety of products and markets. This flexibility allows the company to leverage its competencies across different areas, leading to new opportunities for growth and expansion.

  1. Integration:

Core competencies often arise from the integration of various skills, technologies, and processes across different parts of the organization. This integration is crucial because it creates a coordinated and coherent capability that is much harder to dissect and imitate.

Examples of Core Competence:

  • Apple’s Design and Innovation:

Apple’s core competence lies in its exceptional design and innovative capabilities. This includes not just product design but also its software integration, user interface, and ecosystem (iTunes, App Store, iCloud), all of which offer a seamless user experience.

  • Amazon’s Logistics and Distribution:

Amazon has developed a sophisticated logistics and distribution system that enables it to deliver goods faster and more efficiently than its competitors. This system is supported by advanced technology, including AI and robotics, in its fulfillment centers.

  • Toyota’s Lean Manufacturing:

Toyota’s production system, known as lean manufacturing or the Toyota Production System (TPS), emphasizes efficiency, quality, and continuous improvement. This system minimizes waste and enhances productivity, setting industry standards for manufacturing and operational excellence.

  • Coca-Cola’s Branding:

Coca-Cola’s core competence is its powerful branding and global marketing strategies. The brand is universally recognized, and its marketing efforts have successfully cultivated a strong emotional connection with consumers worldwide.

  • Google’s Search Algorithm:

Google’s core competence lies in its search algorithm, which is continually refined to deliver faster and more accurate search results than its competitors. This technological expertise has kept Google at the forefront of the search engine market.

  • Disney’s Storytelling and Character Franchising:

Disney excels in storytelling, character creation, and entertainment experience. This competence has not only made its films successful but also supports its theme parks, merchandise, and a broad range of entertainment offerings.

  • Nike’s Brand Innovation and Marketing in Sports:

Nike’s core competence lies in its innovative sports products and its marketing prowess. Nike continuously innovates in the design and functionality of its sportswear while maintaining a strong brand presence through celebrity endorsements and global marketing campaigns.

Core Competence by Industry:

  1. Technology Industry:

In the technology sector, a core competence might be in product innovation and rapid technology development. Companies like Apple and Google excel in creating cutting-edge technologies and integrating them into user-friendly products and services. Additionally, data management and advanced analytics are becoming crucial competencies as businesses increasingly rely on big data to drive decisions.

  1. Pharmaceutical Industry:

In pharmaceuticals, core competencies often lie in research and development (R&D) capabilities and regulatory expertise. The ability to develop new drugs and navigate complex regulatory environments efficiently is vital. Companies like Pfizer and Johnson & Johnson thrive by consistently developing innovative drugs and maintaining rigorous compliance standards.

  1. Retail Industry:

For retailers, a key core competence can be supply chain management and customer relationship management. Amazon excels in logistics and distribution, enabling it to deliver a wide range of products quickly and efficiently. Walmart, on the other hand, combines its supply chain mastery with large-scale purchasing power to offer low prices.

  1. Automotive Industry:

Automakers like Toyota and Tesla exhibit core competencies in manufacturing efficiency and technological innovation, respectively. Toyota’s lean manufacturing system minimizes waste and maximizes efficiency, while Tesla’s expertise in electric vehicles and battery technology sets it apart.

  1. Financial Services:

In finance, core competencies might include risk management and customer service. Banks like JPMorgan Chase are adept at managing financial risks and offering diversified financial services, whereas investment firms might focus on market analysis and investment strategy expertise.

  1. Entertainment and Media:

Companies in this sector, like Disney and Netflix, often focus on content creation and distribution as their core competencies. Disney’s strength lies in storytelling and character franchising, while Netflix excels at content personalization and distribution through its streaming platform.

  1. Hospitality Industry:

For hospitality businesses such as Marriott or Hilton, core competencies include superior customer service and effective property management. The ability to provide a consistently high-quality customer experience across various global locations is crucial.

  1. Aerospace and Defense:

Companies like Boeing and Lockheed Martin focus on technological innovation in aerospace engineering and defense systems. Competencies include advanced R&D, systems integration, and project management for complex aerospace projects.

Strategy Formulation

Strategy Formulation is an analytical process of selection of the best suitable course of action to meet the organizational objectives and vision. It is one of the steps of the strategic management process. The strategic plan allows an organization to examine its resources, provides a financial plan and establishes the most appropriate action plan for increasing profits.

It is examined through SWOT analysis. SWOT is an acronym for strength, weakness, opportunity and threat. The strategic plan should be informed to all the employees so that they know the company’s objectives, mission and vision. It provides direction and focus to the employees.

Steps of Strategy Formulation

The steps of strategy formulation include the following:

  1. Establishing Organizational Objectives

This involves establishing long-term goals of an organization. Strategic decisions can be taken once the organizational objectives are determined.

  1. Analysis of Organizational Environment

This involves SWOT analysis, meaning identifying the company’s strengths and weaknesses and keeping vigilance over competitors’ actions to understand opportunities and threats.

Strengths and weaknesses are internal factors which the company has control over. Opportunities and threats, on the other hand, are external factors over which the company has no control. A successful organization builds on its strengths, overcomes its weakness, identifies new opportunities and protects against external threats.

  1. Forming quantitative goals

Defining targets so as to meet the company’s short-term and long-term objectives. Example, 30% increase in revenue this year of a company.

  1. Objectives in context with divisional plans

This involves setting up targets for every department so that they work in coherence with the organization as a whole.

  1. Performance Analysis

This is done to estimate the degree of variation between the actual and the standard performance of an organization.

  1. Selection of Strategy

This is the final step of strategy formulation. It involves evaluation of the alternatives and selection of the best strategy amongst them to be the strategy of the organization.

Strategy formulation process is an integral part of strategic management, as it helps in framing effective strategies for the organization, to survive and grow in the dynamic business environment.

Levels of strategy formulation

There are three levels of strategy formulation used in an organization:

  1. Corporate level strategy

This level outlines what you want to achieve: growth, stability, acquisition or retrenchment. It focuses on what business you are going to enter the market.

  1. Business level strategy

This level answers the question of how you are going to compete. It plays a role in those organization which have smaller units of business and each is considered as the strategic business unit (SBU).

  1. Functional level strategy

This level concentrates on how an organization is going to grow. It defines daily actions including allocation of resources to deliver corporate and business level strategies.

Hence, all organizations have competitors, and it is the strategy that enables one business to become more successful and established than the other.

Corporate Level Strategy

Corporate-Level Strategy refers to the top management’s approach or game plan for administering and directing the entire concern. These are based on the company’s business environment and internal capabilities. It also called as Grand Strategy.

It reflects the combination and pattern of business moves, actions and hidden goals, in the strategic interest of the concern, considering various business divisions, product lines, customer groups, technologies and so forth.

Salient Features of Corporate Level Strategy

  • Corporate Level Strategies is developed by the company’s highest level of management considering the company’s overall growth and opportunities in future.
  • It describes the orientation and direction of the enterprise in the long run and the overall boundaries which acts as the basis for formulating the company’s middle and low-level strategies, i.e. business strategies and functional strategies.
  • While formulating corporate-level strategies, the company’s available resources and environmental factors are kept in mind.
  • It is concerned with the decisions regarding the two-way flow of company’s information and resources between the various levels of management.

In better words, corporate-level strategy implies the topmost degree of strategic decision making, which covers those business plans which are concerned with the company’s objective, procurement and optimal allocation of resources and coordination of business strategies of different units and divisions for satisfactory performance.

Classification of Corporate-Level Strategies

The corporate-level strategies are classified into four parts:

  1. Stability Strategy

Stability is a critical business goal which is required to defend the existing interest and strengths, to follow the business objectives, to continue with the existing business, to keep the efficiency in operations, etc.

In the stability strategy, the firm continues with its existing business and product markets, as well as it maintains the current level of endeavour as the firm is satisfied with the marginal growth.

When a company finds that it should continue in the existing business and is doing reasonably well in that business but no scope for significant growth, the stability is the strategy to be adopted.

The stability strategy is not a “do nothing” strategy. It may involve incremental improvements.

Long-term stability strategy also requires reinvestment, R& D and innovation. However, the business definition remains the same.

Reasons for Adopting Stability Strategy

  • The company is doing fairly well or perceives itself as successful and expects the same in the future.
  • The stability strategy is less risky. Frequent changes involving new products or new ways of doing things may lead to failure of the firm. The larger the firm and the more successful it has been, the greater is the resistance to the risk.
  • The stability strategy can evolve because the managers prefer action to thought and do not tend to consider any other alternatives. Many of the firms that follow stability strategy do this unconsciously. Such companies react to the changes in the forces in the environment.
  • To follow a stability strategy, it is easier and more comfortable for all concerned as activities take place in routines.
  • The management pursuing stability strategy does not have the mind-set of a strategist to appraise the environmental opportunities and threats and take advantage of the opportunities.
  • The company that has core competence in the existing business does not want to take the risk of diverting attention from the current business by opting for diversification.
  1. Expansion Strategy

Also called a growth strategy, wherein the company’s business is reevaluated so as to extend the capacity and scope of business and considerably increasing the overall investment in the business.

In the expansion strategy, the enterprise looks for considerable growth, either from the existing business or product market or by entering a new business, which may or may not be related to the firm’s existing business. Basically, it encompasses diversification, merger and acquisitions, strategic alliance, etc.

This strategy involves redefining the business either adding to the scope of activity or substantially increasing the efforts of the present business.

When expansion strategy is pursued, it could lead to addition of new products or new markets or functions. Even without a change in business definition many firms undertake major increases in the pace of activities.

Expansion strategy is often considered as “entrepreneurial” strategy where firms develop and introduce new products and markets or penetrate markets to build share. Expansion is usually thought as the way to improve performance.

Strategists need to distinguish between desirable and undesirable expansion.

Reasons for Adopting Expansion Strategy

  • If business environments are volatile, expansion may be a necessary strategy for survival.
  • Many executives may feel more satisfied with the prospects of growth expansion.
  • Chief Executive Officer may feel pride in presiding over organizations perceived to be growth-oriented.
  • Some executives believe that expansion is in the benefit of the society.
  • Expansion provides more financial and other rewards.
  • Expansion enables to reap advantages from the experience curve and scale of operations.
  1. Retrenchment Strategy

This is pursued when the company opts for decreasing its scope of activity or operations. In retrenchment strategy, a number of business activities are retrenched (cut or reduced) so as to minimize cost, as a response to the firm’s financial crisis. Sometimes, the business itself is dropped by selling out or liquidation.

Therefore, areas where there is a problem is identified and reasons for those problems are diagnosed, after that corrective or remedial steps are taken to solve those problems. So, when the firm concentrates on the ways to reverse the process of decline, it is called a turnaround strategy.

However, if it drops the loss-making venture or part of the company or minimizes the functions undertaken, it is called a divestment or divestiture strategy. If nothing works, then the firm may choose for closing down the firm, it is called a liquidation strategy.

Retrenchment strategy is generally followed during the period of decline of a business when it is thought possible to bring profitability back to the firm. If the prospects of restoring profitability are not good, abandoning market share, reducing expenses and assets can use controlled divestment.

Reasons for following retrenchment strategy

  • The firm is doing poorly.
  • If there is pressure from various groups of stakeholders to improve performance.
  • If better opportunities of doing business are available elsewhere a firm can better utilize its strengths.

The retrenchment strategy is particularly followed for dealing with crises. For minor crises pace retrenchment will be suitable, for moderate crises, divestiture of some division or units may be inevitable whereas for serious crises, a liquidation strategy will be imperative.

  1. Combination Strategy

In this strategy, the enterprise combines any or all of the three corporate strategies, so as to fulfill the firm’s requirements. The firm may choose to stabilize some areas of activity while expanding the other and retrenching the rest (loss-making ones).

The primary focus on corporate-level strategies is on the “directing” the managers on ‘how to manage the scope of various business activities’ and ‘how to make optimum utilization of firm’s resources (material, money, men, machinery), etc. on different business activities’.

Reasons for following Combination strategies

  • When the organization is large and faces a fast changing complex environment.
  • The company’s products are in different stages of the life-cycle.
  • A combination strategy is suitable for a multiple-industry firm at the time of recession.
  • The combination strategy is best for firms, divisions of which perform unevenly or do not have the same future potential.

Business Level Strategy

Business-level strategy focuses on how to attain and satisfy customers, offer goods and services that meet their needs, and increase operating profits. To do this, business-level strategy focuses on positioning itself against competitors and staying up to date on market trends and technology changes.

Economist Michael Porter theorizes that there are two main types of business strategy: cost leadership and differentiation. A business can also integrate these two strategies.

A Business-Level Strategy can help your organization achieve a competitive advantage in the marketplace. They provide a way to provide value to customers by exploiting your organization’s core competencies.

Business level strategies are relate to a particular business are known as business level strategies. It is developed by the general managers, who convert mission and vision into concrete strategies. It is like a blueprint of the entire business.

Types of Business Level Strategies

  1. Cost Leadership

Cost Leadership is a situation in which market leader sets the price of a product or service, and competitors feel compelled to match that price.

Cost Leadership is perhaps the clearest of the three generic strategies. In it, a firm set out to become the low-cost producer in its industry. The firm has a broad scope and serves many industry segments, and may even operate in related industries, the firm’s breadth is often important to its cost advantage.

The sources of cost advantages are varied and depend on the structure of the industry. They may include the pursuit of economies of scale, proprietary technology, preferential access to raw materials, and other factors. A low-cost product must find and exploit all sources of cost advantage. Low-cost producers typically sell a ‘standard’ or ‘no frills’ product and place considerable emphasis on reaping scale or absolute cost advantages from all sources.

  1. Differentiation

The second generic strategy is Differentiation. In a Differentiation Strategy, a firm seeks to be unique in its industry along some dimensions that are widely valued by buyers. It selects one or more attributes that many buyers in an industry perceive as important, and uniquely positions it to meet those needs. It is rewarded for its uniqueness with a premium price.

The means for Differentiation are peculiar to reach industry. Differentiation can be based on the product itself, the delivery system by which it is sold, the marketing approach, and a broad range of other factors. In construction equipment, for example, Caterpillar Tractor’s Differentiation is based on product durability, service, spare parts availability, and an excellent dealer network. In cosmetics, Differentiation tends to be based more on product image and the positioning of counters in the stores.

In a differentiation strategy, a firm seeks to be unique in its industry along some dimensions that are widely valued by buyers. It selects one or more attributes that many buyers in an industry perceive as important, and uniquely positions it to meet those needs. Differentiation will cause buyers to prefer the company’s product/service over the brands of rivals. An organization pursuing such a strategy can expect higher revenues/margins and enhanced economic performance.

The challenge in finding ways to differentiate that creates value for buyers and that are not easily copied or matched by rivals. Anything a company can do to create value for buyers represents a potential basis for differentiation.

Successful differentiation creates lines of defence against the five competitive forces. It provides insulation against competitive rivalry because of brand loyalty of customers and hence lower sensitivity to price. The customer loyalty also provides a disincentive for new entrants who will have to overcome the uniqueness of the product or service.

  1. Focus and Niche Strategies

The third generic strategy is focus. This strategy is quite different from the others because it rests on the choice of a narrow competitive scope within an industry. The focuser selects a segment of group of segments in the industry and tailors its strategy to serving them to the exclusion of others. By optimizing this strategy for the target segments, the focuser seeks to achieve a competitive advantage in its target segments even though it does not possess a competitive advantage overall.

The focus strategy has two variants, in cost focus, a firm seeks a cost advantage in its target segment, while in differentiation focus, and a firm seeks differentiation in its target segment. Both variants of the focus strategy rest on differences between a focuser’s target segments and other segments in the industry. The target segments must either have buyers with unusual needs or else the production and delivery system that best serves the target segment must differ from that of other industry segments.

Cost focus exploits differences in cost behaviour in some segments, while differentiation focus exploits the special needs of buyers in certain segment. Such differences imply that the segments are poorly served by broadly targeted competitors who serve them at the same time as they serve others.

The focuser can thus achieve competitive advantage by dedicating itself to the segments exclusively. Breadth of target is clearly a matter of degree, but the essence of focus is the exploitation of a narrow target’s differences from the balance of the industry. Narrow focus in and/or itself is not sufficient for above-average performance.

A focuser takes advantage of sub-optimization in either direction by broadly-targeted competitors. Competitors may be underperforming in meeting the needs of a particular segment, which opens the possibility for differentiation focus. Broadly-targeted competitors may also be over performing in meeting the needs of a segment, which means that they are bearing higher than necessary cost in serving it. An opportunity for cost focus may be present in just meeting the needs of such a segment and no more.

There are two aspects to this strategy, the cost focus and the differentiation focus. In the cost focus, a firm seeks a cost advantage in its target market. The objective is to achieve lower costs than competitors in serving the market; this is how cost producer strategy focused on the target market only. This requires the organization to identify buyer segments with needs/preferences that are less costly to satisfy as compared to the rest of the market. Differentiation focus offers niche buyers something different from other competitors. The firm seeks product differentiation it its target market.

Both variants of the focus strategy rest on differences between a focuser’s target market and other markets in the industry. The target markets must either have buyers with unusual needs or else the production and delivery system that best serves the target market must differ from that of other industry segments. Cost focus exploits differences in cost behaviour in some markets. While differentiation focus explants its special needs of buyers in certain markets. A focuser may do both to earn a sustainable competitive advantage though this is difficult.

Focus strategy is successful if the organization can choose a market niche where buyers have distinctive preferences, special requirements, or unique needs and they developing a unique ability to serve the needs of the target buyer segments. Even though the focus strategy does not achieve low cost or differentiation from the perspective of the market as a whole, it does achieve this in its narrow target.

However, the market segment has to be big enough to be profitable and it has growth potential. The organization has to identify a buyer group or segment of a product line that demands unique product attributes. Alternatively, it has to identify a geographical region where it can make such offerings.

Focusing organizations develop the skills and resources to serve the market effectively. They defend themselves against challengers via the customer goodwill they have built up and their superior ability to serve buyers in the market.

The competitive power of a focus strategy is greatest when the industry has fast-growing segments that are big enough to be profitable but small enough to be of secondary interest to large competitors and no other rivals are concentrating on the segment. Their position is strengthened as the buyers in the segment require specialized expertise or customized product attributes.

A focuser’s specialized ability to serve the target market niche builds a defence against competitive forces. Its focus means that either organization has a low cost option as its strategic target, high differentiation, or both. The logic that has been laid out earlier for cost leadership and differentiation also is applicable here.

Functional Level Strategy

Functional Level Strategy can be defined as the day to day strategy which is formulated to assist in the execution of corporate and business level strategies. These strategies are framed as per the guidelines given by the top level management.

Functional Level Strategy is concerned with operational level decision making, called tactical decisions, for various functional areas such as production, marketing, research and development, finance, personnel and so forth.

As these decisions are taken within the framework of business strategy, strategists provide proper direction and suggestions to the functional level managers relating to the plans and policies to be opted by the business, for successful implementation.

Role of Functional Strategy

  • It assists in the overall business strategy, by providing information concerning the management of business activities.
  • It explains the way in which functional managers should work, so as to achieve better results.

Functional Strategy states what is to be done, how is to be done and when is to be done are the functional level, which ultimately acts as a guide to the functional staff. And to do so, strategies are to be divided into achievable plans and policies which work in tandem with each other. Hence, the functional managers can implement the strategy.

Functional Areas of Business

There are several functional areas of business which require strategic decision making, discussed as under:

  1. Marketing Strategy

Marketing involves all the activities concerned with the identification of customer needs and making efforts to satisfy those needs with the product and services they require, in return for consideration. The most important part of a marketing strategy is the marketing mix, which covers all the steps a firm can take to increase the demand for its product. It includes product, price, place, promotion, people, process and physical evidence.

For implementing a marketing strategy, first of all, the company’s situation is analyzed thoroughly by SWOT analysis. It has three main elements, i.e. planning, implementation and control.

There are a number of strategic marketing techniques, such as social marketing, augmented marketing, direct marketing, person marketing, place marketing, relationship marketing, Synchro marketing, concentrated marketing, service marketing, differential marketing and demarketing.

  1. Financial Strategy

All the areas of financial management, i.e. planning, acquiring, utilizing and controlling the financial resources of the company are covered under a financial strategy. This includes raising capital, creating budgets, sources and application of funds, investments to be made, assets to be acquired, working capital management, dividend payment, calculating the net worth of the business and so forth.

  1. Human Resource Strategy

Human resource strategy covers how an organization works for the development of employees and provides them with the opportunities and working conditions so that they will contribute to the organization as well. This also means to select the best employee for performing a particular task or job. It strategizes all the HR activities like recruitment, development, motivation, retention of employees, and industrial relations.

  1. Production Strategy

A firm’s production strategy focuses on the overall manufacturing system, operational planning and control, logistics and supply chain management. The primary objective of the production strategy is to enhance the quality, increase the quantity and reduce the overall cost of production.

  1. Research and Development Strategy

The research and development strategy focuses on innovating and developing new products and improving the old one, so as to implement an effective strategy and lead the market. Product development, concentric diversification and market penetration are such business strategies which require the introduction of new products and significant changes in the old one.

For implementing strategies, there are three Research and Development approaches:

  • To be the first company to market a new technological product.
  • To be an innovative follower of a successful product.
  • To be a low-cost producer of products.

Functional level strategies focus on appointing specialists and combining activities within the functional area.

Strategy Implementation: Aspects of Strategy Implementation

Strategy Implementation is the process of turning a chosen strategic plan into actionable steps that achieve organizational goals. It involves aligning the company’s resources, structure, processes, and culture with the strategic objectives. This includes assigning responsibilities, developing budgets, designing organizational systems, and ensuring effective communication and leadership. Successful implementation requires coordination among departments, consistent monitoring, and flexibility to adapt to unforeseen changes. It bridges the gap between strategy formulation and actual performance, ensuring that strategic intentions lead to measurable results. Without proper implementation, even the best-formulated strategies may fail to deliver desired outcomes, making this phase critical to overall business success.

Process of Strategic Implementation:

  • Defining Clear Objectives and Goals

The first step in strategic implementation is to break down the overall strategy into specific, measurable, achievable, relevant, and time-bound (SMART) objectives. These goals provide clarity and direction for every level of the organization. Clearly defined objectives help ensure that everyone understands what needs to be achieved and how their roles contribute to the broader strategic vision. This step aligns individual, departmental, and organizational performance targets with the strategic intent, enabling accountability. Effective goal-setting motivates teams, sets expectations, and provides benchmarks against which progress and success can be measured over time.

  • Aligning Organizational Structure and Resources

Once the objectives are set, the organization’s structure must be adjusted or realigned to support the implementation of the strategy. This includes defining roles, delegating responsibilities, and ensuring clear reporting relationships. Human, financial, technological, and physical resources should be allocated efficiently to the strategic priorities. The right people must be placed in the right positions to carry out tasks effectively. Without proper alignment of structure and resources, strategy execution may suffer from inefficiencies, delays, or miscommunication. This phase also includes creating cross-functional teams or new units where necessary to support the new strategic direction.

  • Developing Supporting Policies and Procedures

Policies and procedures are the rules, guidelines, and routines that govern daily operations. During implementation, organizations must develop or revise their internal policies to ensure consistency with the strategy. This could involve changes to HR practices, procurement methods, quality control standards, or customer service protocols. Policies should support the strategic goals by promoting desired behaviors, decision-making processes, and accountability systems. Clear procedures eliminate confusion, standardize operations, and enable the workforce to act confidently. Without strategic alignment in policies, employees may unknowingly act in ways that conflict with the organization’s long-term goals.

  • Ensuring Effective Communication and Leadership

Strong leadership and clear communication are critical for successful strategy implementation. Top management must communicate the strategic goals, expected outcomes, and individual responsibilities across all levels of the organization. Regular meetings, internal newsletters, training sessions, and workshops are effective channels for communication. Leaders must also listen to employee feedback, address concerns, and motivate teams. Transparency builds trust and encourages commitment to the strategy. Leadership plays a crucial role in resolving conflicts, removing implementation roadblocks, and modeling the behavior necessary for strategic success. An engaged and informed workforce performs more cohesively and efficiently.

  • Monitoring, Evaluation, and Control

The final phase involves continuously monitoring progress against defined objectives and making adjustments as necessary. Organizations must set up key performance indicators (KPIs), dashboards, and review mechanisms to track implementation. Regular audits, feedback sessions, and performance appraisals help identify issues early and guide corrective action. This step ensures that the strategy remains on course and is responsive to changes in the internal or external environment. Continuous evaluation helps maintain momentum, correct deviations, and learn from experiences. It also reinforces a culture of accountability and excellence, increasing the likelihood of long-term strategic success.

Aspects of Strategic Implementation:

  • Organizational Structure Alignment

The structure of the organization must support the strategic plan. This includes clear roles, responsibilities, reporting lines, and coordination mechanisms. A well-aligned structure ensures that tasks flow logically, decision-making is streamlined, and resources are optimally used. For example, implementing a global expansion strategy might require a shift from a functional to a divisional structure.

  • Resource Allocation

Strategic implementation requires careful allocation of financial, human, technological, and physical resources. Resources must be directed toward priority projects and initiatives that support the strategy. Proper budgeting, staffing, and technology support are essential to avoid bottlenecks and inefficiencies.

  • Leadership and Management Support

Effective leadership is crucial in guiding the organization through the change process. Leaders must provide vision, motivation, direction, and resolve conflicts. They play a key role in championing the strategy, aligning teams, and ensuring that strategic goals are understood and embraced at every level.

  • Communication System

Clear and consistent communication is vital. The strategic intent, goals, and expected roles must be communicated throughout the organization. Two-way communication helps in managing resistance, encouraging feedback, and ensuring all employees understand the importance of their contributions to the strategy.

  • Performance Monitoring and Control

Monitoring systems such as KPIs (Key Performance Indicators), dashboards, and performance reviews track progress and highlight deviations. Strategic control involves timely corrective actions, process improvements, and adaptations to changes in the environment or internal capabilities.

  • Culture and Change Management

Organizational culture must support the strategy. If a strategy calls for innovation, but the culture resists change, implementation will fail. Change management processes—including training, engagement initiatives, and leadership modeling—help align culture with strategy.

  • Policies and Procedures

Policies and standard operating procedures (SOPs) must be aligned with strategic priorities. They guide daily decision-making and ensure consistency in action. Without supporting policies, strategic decisions may not be implemented effectively or uniformly across departments.

  • Strategic Fit and Synergy

All parts of the organization (functions, departments, processes) must work together in harmony toward common goals. Strategic fit ensures alignment across functions, while synergy means that the combined performance is greater than the sum of individual efforts.

  • Technology and Information Systems

Technology supports strategy execution by improving efficiency, enabling data-driven decisions, and enhancing communication. Information systems must be in place to provide real-time data, track outcomes, and support performance analysis.

  • Motivation and Incentive Systems

Employee motivation is a critical aspect. Incentive programs—monetary or non-monetary—should be aligned with strategic objectives. Recognition and rewards systems help reinforce desired behaviors and drive performance toward strategic goals.

Procedural Implementation

Strategists may adopt a submissive, confrontational, or collaborative stance. They can try to conform to the regulations, confront the regulations by informed criticism and lobbying and public relations or work with the government to improve the regulatory framework. At the same time they can adopt an ‘existentialist’ view and continually look for opportunities within the business environment as such an environment is substantially affected by government plans, priorities, policies and actions.

Following the procedures laid down for implementation constitutes an important component of strategy implementation in the Indian context :

  • Licensing Procedure
  • Foreign Collaboration Procedure
  • FERA Requirements
  • MRTP Requirements
  • Capital Issue Control Requirements
  • Import and Export Requirements
  • Incentives and Facilities Benefits
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