Stress Management Techniques

5 Stress management techniques:

  1. Get Rid of Unnecessary Stress

Stress is something that is going to come for each of us at different times and in different forms. While it is impossible to completely avoid it, there are a few things you can do to eliminate the amount of stress you are dealing with.

Don’t be afraid to say no: Often times we feel like we have to always be available to help other people out. While it is important to be available for our loved ones, we have to remember to take care of ourselves, too. Saying no doesn’t mean you are a bad person; you just have to keep yourself from having too much on your plate at one time.

Surround yourself with positive people: Negativity is contagious and if you are around people who are bringing you down, then it is time to find some new friends to spend your time with.

Be in control: Remembering that you are the one in control of your life and your decisions will help your whole perspective on the situation.

Don’t overbook your life: Keep your schedule open for downtime. When children are small, they need naps to recharge during the day. Adults also need designated time during the day to relax and do what they want to do. Keep your schedule open for this to be a possibility for you.

Change the Situation

Sometimes we are faced with situations where we cannot control the amount of stress that is being thrown at us. There are, however, ways for us to alter the situation to make it easier for us to bear.

Don’t bottle it up: Bottling up your emotions only leads to an explosion later on that could have been avoided if you had just spoken your mind and let your feelings be known. Voicing your opinion and emotions will allow other people to help you conquer the stress you are dealing with.

Manage your time better: If you are running late on deadlines, you are going to be stressed out. Keep a planner and stay on top of your obligations and life will be much easier.

Be strong: If something is being done that you do not agree with or feel to be wrong, be assertive and strong and stand up for yourself.

Change Yourself

If you cannot change the situation, consider trying to change your mindset and position on the matter at hand. Once you change your mindset, you will be better able to navigate through the stressful situations you find yourself in.

Stay positive: When you are feeling stressed out, think about all of the positive things happening in your life. This will make the stress seem small and your blessings seem much bigger.

Consider the bigger picture: Having a better perspective on the whole situation is important as you are dealing with various things. If you won’t remember this current situation a week or a year from now, then it is not worth your time to be overly stressed out.

Lower your expectations: We often have very high expectations for people in our lives, and when they can’t live up to them, we get disappointed and down. Don’t lower them too much, but also try not to hold people to expectations you can’t live up to yourself. Remember everyone is human and we all make mistakes from time to time.

Accept Your Life

When dealing with situations such as the loss of a loved one or an unforeseen illness that strikes your household, there is no way to avoid the stress that comes along with it. Instead, the best way to move past it is to just accept the situation.

You can’t control the uncontrollable Knowing there are things in life that we cannot avoid is imperative to living a stress-free life.

Have Fun and Love Your Life

A great way to handle stress is to increase your resistance to it. Making your life as happy and healthy as possible will leave little to no room for stress to creep in.

  • Sleep, sleep, sleep: When you are losing sleep, your whole life can be thrown out of its normal routine. Maintain a good sleep schedule so you can keep anxiety, stress, and sadness to a minimum.
  • Exercise daily: Getting your endorphins running and your body healthy will help you to feel more confident and more in control of your life.
  • Be with others: Surround yourself with those whom you love and can be yourself around. These people are your rock and will help you when life gets hard.

Stress Management: Stress is obvious and employees have to adapt to stress in such a way that they are no longer aware of it. Companies can effectively manage stresses by removing the stressors that cause needless tension and job burnout. Other stress management strategies may keep employees “stress-fit,” but they don’t solve the fundamental causes of stress. Organizations manage stress by investigating the main causes of stress in their workplace. Another suggestion is to change the corporate culture and reward systems so they support a work-life balance and no longer reinforce dysfunctional workaholism. More generally, the most effective ways to remove workplace stressors is to empower employees so that they have more control over their work and work environment. Role-related stressors can be lessened by selecting and assigning employees to positions that match their capabilities. Noise and safety risks are stressful, so improving these conditions would minimize stress in the workplace. Workplace bullying can be minimized through clear guidelines of behaviour and feedback for those who infringe those standards.

Figure: Stress management strategies:

Mangers have important contribution in the identification and intervention of constant workplace stress. Lazarus (1991) has recognized three main strategies for reducing work-related stress. In the first strategy, managers can help their employees to cope up with workplace stress is changing the working conditions so that they are more favourable to effective coping. When barriers are removed such as work overload, environmental annoyances, isolation, and lack of autonomy, an environment is created in which an employee can perform better. The second strategy to reduce work-related stress is to facilitate the employee to improve his or her transaction with the environment. Managers should provide the worker with services such as an employee assistance program or links to stress management resources to help them work through the issues that hamper adequate appraisal of the situation. Moreover, such programs will teach the employee how to utilize behavioural skills such as implementing a new diet, meditation techniques, and relaxation techniques in order to relieve the physical and psychological effects of stress. Usually, these programs will involve cognitive behavioural interventions (Long, 1988). The third strategy is to assist the employee recognizes the stressful relationship between the individual or group and the work setting (Lazarus, 1991) and developing a strategy to help reduce the tension in that affiliation.

To summarize, Stress is an adaptive reaction to a threatening situation that is perceived by person in work setting or in his life. Stressors are the causes of stress and include any environmental conditions that place a physical or emotional demand on the person. Stressors are found in the physical work environment, the employee’s various life roles, interpersonal relations, and organizational activities and conditions. Conflicts between work and non-work obligations are a common source of worker stress. Workplace stress has dangerous consequences on the health of employees such as it can cause significant psychological and physiological problems. Workplace stress has been associated with the aetiology of physical disorders such as heart disease, hypoadrenia, immunosuppression, and chronic pain. Additionally, the psychological impact of workplace stress includes depression, persistent anxiety, pessimism, and resentment.

The impact of these symptoms on organizations is significant as these symptoms lead to antagonism in the workplace, low morale, interpersonal conflict, increased benefit expenses, decreased productivity, and increased absenteeism. To cope up with stressful situation, experts provide various stress management strategies. By providing the foundation for employees to prosper while also allowing employees to take responsibility for their stress related symptoms, organizations will find considerable improvement in productivity and an improved workplace dynamism. Some tactics directly remove superfluous stressors or remove employees from the stressful environment. Other strategies facilitate employees to modify their interpretation of the environment so that it is not viewed as a severe stressor. Wellness programs promote employees to develop better physical defences against stress experiences. Social support provides emotional, informational, and material resource support to safeguard the stress experience.

Detach Involvement Detachment is distancing oneself in order to gain perspective and to expand the context.

The degree of detachment or involvement which is most appropriate will vary during the coaching relationship. It will be for the coach to choose what is most appropriate.

Involvement is the ability to be both mentally and emotionally involved.

Mentally, to ascertain and clarify the facts presented by the client.

Emotionally, being aware of the client’s feelings, which enables empathy, but also to be in touch with his or her own feelings.

Together, they give the coach a fuller grasp of the client’s and their own reality.

A) The inter-personal relationship:

Detached involvement is an indispensable skill of in-depth coaching. It is a skill which can be learned and developed, both by the coach and the client.

Detached involvement ensures that the coach will be present to the client in the most effective way.

It facilitates non-attachment to outcome, which can be a challenging goal for many coaches.

When detached involvement is lacking, the coach’s tendency will be to become over-involved with the client’s story, perhaps lapse into mentoring, offering advice and strategies, and taking too much responsibility for the outcome.

B) The intra-personal relationship:

Who will be making this choice when you are the coach in question?

Where in your personality is your locus of decision-making, of making choices when you are coaching? Which part of you decides?

It is most likely to be the part or parts of you that normally run your life, known as your Primary Selves. Hal and Sidra Stone identified some of the selves in their book, “Embracing your Selves” (1988): the Pleaser, the Perfectionist, the Inner Critic and the Controller. We might add the Hard Worker and the Helper and the Victim to this list.

These sub-selves or sub-personalities sometimes act like the dominant members of a board of directors, who come to meetings with their own agenda and set of priorities based on their point of view. In such cases, the authority of the CEO may be absent or just ignored.

Another analogy would be a kingdom in which the rightful ruler is absent, and the kingdom is actually ruled by the barons. I call this situation the Empty Throne.

C) The inter-functional relationship:

To what extent is detached involvement applicable in the external coach’s relationship with the organisation which has engaged him?

Over-involvement might lead the coach to major on pleasing the coachee’s employer at the coachee’s expense and at the expense of the coach’s integrity.

Over-detachment might lead to the coach following their own agenda at the expense of their relationship with the corporate client.

 So, which part of you will be making these choices?

Our sub-personalities come with their own perspectives, their own priorities and make their choices accordingly.

In order to practice detached involvement successfully, you will need to consciously rise above the level of your sub-personalities and attain your centre, your Conscious Self. If your sub-personalities are the musicians in the orchestra, your Conscious Self is the conductor of the orchestra.

In the previous three scenarios, the coach will need to discern from a clear and stable place.

So, what can we do to arrive at our centre, our Conscious Self?

The applied psychology of Psychosynthesis offers us a technique called the Dis-identifying and Identifying Exercise which helps us to disidentify from the contents of our personality and connect with our deeper centre of identity, our Conscious Self, also known as our “I”.

How do we know when we have attained our “I”?

We typically experience a greater calm, a degree of serenity and balance beyond the daily norm.

A place where clarity and sureness of choice is more available to us.

It is from this place that we can discern most clearly and choose the appropriate levels of detachment and involvement in all the interventions in our coaching practice.

When you practice detached involvement, you’re both a participant and an observer of your life at the same time. You see all experiences as part of life’s journey without judging them as being good or bad. You simply experience them and are in control of your responses to them. You’re fully involved, but detached from the allure of outcomes.

So, how do you learn to practice detached involvement?

  • Take nothing personally
  • Make no assumptions
  • Make as few judgments as possible
  • Let go of the need to be right
  • Let go of the need to control
  • Be passionate about all of life’s experiences, even the painful ones
  • Give all you have, your true gifts, to whatever you’re doing
  • Detach from future potential results

Stress Management Definition, Models, Process, Benefits, Types, Coping Measures

Stress Management encompasses techniques and strategies aimed at coping with and reducing the adverse effects of stress on physical, mental, and emotional well-being. It involves identifying stressors, implementing proactive measures to minimize their impact, and developing resilience to navigate challenging situations effectively. Stress management techniques may include relaxation exercises, mindfulness practices, time management strategies, and seeking social support. By fostering self-awareness and adopting healthy coping mechanisms, individuals can enhance their ability to manage stressors, improve their overall quality of life, and mitigate the risk of stress-related health problems.

Models of Stress Management:

  1. Transactional Model of Stress and Coping:

Proposed by Richard Lazarus and Susan Folkman, this model views stress as a transactional process involving the interaction between individuals and their environment. Stress occurs when individuals perceive environmental demands (stressors) as exceeding their resources to cope with them. Coping strategies are classified into problem-focused coping (addressing the stressor directly) and emotion-focused coping (regulating emotional responses). Effective stress management involves assessing the situation, appraising the stressor and coping resources, and employing appropriate coping strategies to reduce stress.

  1. Biopsychosocial Model of Stress:

This model acknowledges the interconnectedness of biological, psychological, and social factors in shaping stress responses. It emphasizes the influence of individual differences, such as genetic predispositions and personality traits, on stress vulnerability and resilience. Stress management interventions based on this model target multiple domains, including lifestyle modifications (e.g., diet, exercise), cognitive-behavioral techniques (e.g., relaxation training, cognitive restructuring), and social support networks to address the complex interplay of biological, psychological, and social factors contributing to stress.

  1. Transactional Model of Burnout:

While primarily focused on workplace stress, this model, proposed by Christina Maslach and Susan E. Jackson, offers insights into the development and prevention of burnout—a state of emotional, physical, and mental exhaustion resulting from chronic workplace stress. The model identifies three components of burnout: emotional exhaustion, depersonalization, and reduced personal accomplishment. Stress management approaches for burnout prevention include organizational interventions (e.g., workload management, supportive leadership), individual coping strategies (e.g., boundary setting, self-care practices), and systemic changes to promote a healthier work environment.

Process Stress Management:

  1. Assessment and Identification:

  • Identify Stressors: Recognize and identify sources of stress in various domains of life, including work, relationships, and health.
  • Evaluate Stress Levels: Assess the severity and impact of stressors on physical, mental, and emotional well-being through self-reflection, assessments, or professional evaluations.
  • Recognize Triggers: Identify specific situations, events, or thoughts that trigger stress reactions, such as deadlines, conflicts, or negative self-talk.
  1. Understanding Stress Responses:

  • Educate Yourself: Learn about the physiological, psychological, and behavioral responses to stress, including the fight-or-flight response, cognitive distortions, and maladaptive coping mechanisms.
  • Recognize Symptoms: Become aware of physical, emotional, and behavioral symptoms of stress, such as muscle tension, irritability, anxiety, or changes in appetite and sleep patterns.
  1. Developing Coping Strategies:

  • Mindfulness and Relaxation Techniques: Practice mindfulness meditation, deep breathing exercises, progressive muscle relaxation, or guided imagery to promote relaxation and stress reduction.
  • Cognitive Restructuring: Challenge negative thoughts and beliefs that contribute to stress by reframing them in a more realistic and positive light.
  • Problem-Solving Skills: Develop problem-solving skills to address stressors effectively, breaking tasks into manageable steps and seeking support or resources as needed.
  • Time Management: Prioritize tasks, set realistic goals, and manage time effectively to reduce feelings of overwhelm and increase productivity.
  • Social Support: Seek support from friends, family, or support groups to share feelings, gain perspective, and receive encouragement during challenging times.
  • Physical Activity: Engage in regular exercise or physical activity to reduce tension, improve mood, and promote overall well-being.
  1. Implementing Stress Reduction Strategies:

  • Create a Stress Management Plan: Develop a personalized stress management plan outlining specific techniques and strategies to address stressors effectively.
  • Set Boundaries: Establish boundaries to protect personal time, energy, and resources from excessive demands or obligations.
  • Practice Self-Care: Prioritize self-care activities, such as adequate sleep, healthy nutrition, hobbies, and leisure pursuits, to recharge and rejuvenate.
  • Seek Professional Help: If stressors become overwhelming or unmanageable, seek support from mental health professionals, counselors, or healthcare providers for guidance and assistance.
  1. Monitoring and Adjusting Strategies:

  • Regular Evaluation: Monitor stress levels and the effectiveness of coping strategies regularly, adjusting interventions as needed based on changing circumstances or feedback.
  • Flexibility and Adaptation: Remain flexible and open to trying new stress management techniques or refining existing strategies to optimize their effectiveness over time.
  1. Integration and Maintenance:

  • Integrate Stress Management into Daily Routine: Incorporate stress management techniques into daily habits and routines to promote consistency and long-term resilience.
  • Lifestyle Changes: Make sustainable lifestyle changes, such as adopting healthy habits, setting realistic goals, and nurturing supportive relationships, to minimize stress and enhance overall well-being.
  • Cultivate Resilience: Build resilience by learning from setbacks, practicing self-compassion, and cultivating a positive mindset to navigate future challenges with greater ease.

Benefits Stress Management:

  • Improved Physical Health:

Chronic stress can contribute to a range of physical health problems, including hypertension, cardiovascular disease, and weakened immune function. By managing stress effectively, individuals can reduce the physiological toll of stress on their bodies, promoting overall health and well-being.

  • Enhanced Mental Health:

Stress management techniques such as mindfulness, relaxation exercises, and cognitive-behavioral therapy can help individuals cope with anxiety, depression, and other mental health issues. By fostering resilience and emotional regulation, stress management promotes psychological well-being and reduces the risk of mental health disorders.

  • Better Coping Skills:

Learning to manage stress effectively equips individuals with adaptive coping strategies to navigate life’s challenges more resiliently. By developing problem-solving skills, assertiveness, and emotional regulation techniques, individuals can respond to stressors in a constructive manner, reducing their impact on mental and emotional health.

  • Increased Productivity:

Chronic stress can impair cognitive function, concentration, and decision-making abilities, leading to reduced productivity and performance at work or school. Effective stress management enables individuals to maintain focus, clarity, and efficiency, enhancing their productivity and effectiveness in various domains of life.

  • Enhanced Relationships:

Stress can strain interpersonal relationships, leading to conflict, communication breakdowns, and social withdrawal. By managing stress effectively, individuals can improve their communication skills, empathy, and conflict resolution abilities, fostering healthier and more fulfilling relationships with family, friends, and colleagues.

  • Improved Sleep Quality:

Stress can disrupt sleep patterns, leading to insomnia, sleep disturbances, and fatigue. Stress management techniques such as relaxation exercises and stress-reduction practices promote relaxation and facilitate better sleep quality, helping individuals to feel more rested and rejuvenated.

  • Reduced Risk of Burnout:

Chronic stress can contribute to burnout—a state of emotional, physical, and mental exhaustion resulting from prolonged exposure to stressors, particularly in the workplace. By implementing effective stress management strategies, individuals can mitigate the risk of burnout, maintain a healthy work-life balance, and sustain long-term career satisfaction and engagement.

  • Enhanced Quality of Life:

Ultimately, effective stress management contributes to a higher quality of life by promoting physical health, mental well-being, and overall resilience. By reducing the negative impact of stress on various aspects of life, individuals can enjoy greater satisfaction, fulfillment, and happiness in their personal and professional endeavors.

Types of Stress Management:

1. Physical Stress Management

Physical methods of stress management involve activities that focus on the body’s well-being, helping to relieve tension and improve overall health. These techniques aim to relax the body, reduce the physical symptoms of stress, and increase energy levels.

  • Exercise: Regular physical activity such as walking, jogging, yoga, or swimming helps release endorphins, which are natural mood boosters. Exercise reduces stress hormones like cortisol and can help manage anxiety and depression.
  • Progressive Muscle Relaxation (PMR): This technique involves tensing and then relaxing different muscle groups, promoting relaxation throughout the body. It helps reduce physical tension caused by stress and promotes a sense of calm.

2. Cognitive Stress Management

Cognitive techniques focus on changing thought patterns and developing a healthier mindset. By addressing negative thinking and unrealistic expectations, individuals can better cope with stress.

  • Cognitive Behavioral Therapy (CBT): CBT is a popular form of therapy that helps individuals identify and change negative thought patterns. It teaches how to reframe stressful situations in a more constructive way and develop coping strategies.
  • Positive Thinking: Reframing stress-inducing thoughts into more positive or manageable ones helps reduce anxiety. For example, focusing on solutions rather than problems allows individuals to regain control over stressful situations.

3. Behavioral Stress Management

Behavioral techniques focus on modifying daily habits and routines to reduce stress. These methods encourage individuals to implement structured changes to how they approach work and daily responsibilities.

  • Time Management: Properly managing time and setting realistic goals can help reduce the pressure that leads to stress. Creating a to-do list, prioritizing tasks, and taking breaks are essential strategies.
  • Assertiveness Training: Developing assertiveness involves learning how to communicate one’s needs and boundaries effectively, reducing the stress caused by overcommitment or interpersonal conflict.

4. Emotional Stress Management

Emotional stress management focuses on understanding and processing emotions to reduce stress. Emotional regulation is vital for maintaining a sense of balance during challenging situations.

  • Mindfulness and Meditation: Mindfulness practices involve focusing on the present moment and accepting it without judgment. Meditation helps calm the mind, reduce anxiety, and improve emotional regulation. These practices create a space for individuals to disconnect from stress.
  • Journaling: Writing down thoughts and feelings can be an effective way to process emotions. Journaling helps release pent-up stress, identify sources of tension, and gain clarity on how to address the situation.

5. Social Stress Management

Social support is one of the most effective stress management tools. Talking to friends, family, or colleagues can provide emotional relief and a sense of connection.

  • Seeking Support: Talking to a trusted person can help individuals process emotions and gain different perspectives on their problems. Building a support network of friends and family provides ongoing emotional reinforcement.
  • Group Therapy: For some, group therapy offers a structured environment where individuals can share experiences and coping strategies, providing mutual support.

6. Lifestyle Stress Management

Long-term lifestyle changes can significantly reduce stress levels and improve resilience. Creating a balanced life helps mitigate chronic stress and fosters well-being.

  • Balanced Diet: A nutritious diet with adequate hydration plays a critical role in managing stress. Foods rich in antioxidants, vitamins, and omega-3 fatty acids can help regulate stress hormones and improve mood.
  • Sleep Hygiene: Adequate and restful sleep is essential for stress management. Poor sleep can increase stress and reduce the body’s ability to cope. Establishing a healthy sleep routine ensures the body can recharge and handle stress better.

Stress Coping Measures:

Stress is a natural part of life, but how we cope with it can make a significant difference in our overall well-being.

  • Exercise and Physical Activity

Engaging in regular physical activity is one of the most effective ways to cope with stress. Exercise, whether it’s jogging, swimming, yoga, or walking, helps release endorphins—chemicals in the brain that improve mood and reduce feelings of anxiety. Physical activity also helps in reducing stress hormones like cortisol, and it provides a mental break from stressful thoughts, allowing the body to relax and recharge.

  • Relaxation Techniques

Relaxation techniques such as deep breathing exercises, progressive muscle relaxation, and meditation are effective ways to calm the mind and body. Deep breathing exercises help reduce the heart rate and lower blood pressure, making the body feel more relaxed. Progressive muscle relaxation involves tensing and relaxing different muscle groups to release tension. Meditation, including mindfulness, encourages focusing on the present moment, promoting a sense of peace and reducing stress.

  • Time Management

Often, stress arises from feeling overwhelmed by too many tasks or poor time management. Prioritizing tasks, setting realistic goals, and breaking large tasks into smaller, manageable steps can alleviate stress. Time management techniques like creating to-do lists, setting deadlines, and avoiding procrastination help individuals stay organized and focused, reducing the feeling of being rushed or overwhelmed.

  • Social Support

Talking to friends, family members, or colleagues can be a helpful way to manage stress. Sharing thoughts, feelings, and concerns with others provides emotional support and can help individuals gain perspective on their problems. Support from others can also make individuals feel less isolated and more empowered in handling stress. Whether it’s talking, seeking advice, or simply spending time with loved ones, social connections are critical for emotional well-being.

  • Positive Thinking

Maintaining a positive mindset can be highly beneficial in managing stress. This involves reframing negative or stressful situations in a more constructive way. Instead of dwelling on problems, focus on solutions or what can be learned from the situation. Practicing gratitude by regularly reflecting on positive aspects of life can help shift focus away from stressors and foster resilience in challenging situations.

  • Healthy Eating Habits

Nutrition plays a significant role in managing stress. A balanced diet can improve mood, energy levels, and overall health. Foods rich in vitamins, minerals, and antioxidants support the body’s ability to cope with stress. Avoiding excess caffeine, sugar, and alcohol, which can increase stress, and focusing on whole foods like fruits, vegetables, lean proteins, and whole grains can help regulate stress hormones and promote well-being.

  • Sleep and Rest

Getting adequate and quality sleep is essential for managing stress effectively. Poor sleep can heighten stress and make it more difficult to cope with challenges. Ensuring a good sleep routine by going to bed and waking up at the same time each day, avoiding caffeine and electronics before bed, and creating a peaceful sleep environment can enhance the body’s ability to recover and reduce stress.

  • Hobbies and Interests

Engaging in hobbies or activities that bring joy and fulfillment can be an excellent way to cope with stress. Whether it’s painting, gardening, reading, or playing a musical instrument, taking time for activities you enjoy helps to divert attention away from stressors and creates a sense of accomplishment and relaxation. Pursuing hobbies can also promote creativity, self-expression, and personal growth, which can further reduce stress levels.

Role of Organization in Managing Stress

Sources/Causes of Stress

The factors leading to stress among individual are called as stressors. Some of the factors/stressors acting on employees are:

  1. Organizational factors: With the growth in organizational stress and complexity, there is increase in organizational factors also which cause stress among employees. Some of such factors are-
    1. Discrimination in pay/salary structure
    2. Strict rules and regulations
    3. Ineffective communication
    4. Peer pressure
    5. Goals conflicts/goals ambiguity
    6. More of centralized and formal organization structure
    7. Less promotional opportunities
    8. Lack of employee’s participation in decision-making
    9. Excessive control over the employees by the managers
  2. Individual factors: There are various expectations which the family members, peer, superior and subordinates have from the employee. Failure to understand such expectations or to convey such expectations lead to role ambiguity/role conflict which in turn causes employee stress. Other individual factors causing stress among employees are inherent personality traits such as being impatient, aggressive, rigid, feeling time pressure always, etc. Similarly, the family issues, personal financial problems, sudden career changes all lead to stress.
  3. Job concerning factors: Certain factors related to job which cause stress among employees are as follows:
    1. Monotonous nature of job
    2. Unsafe and unhealthy working conditions
    3. Lack of confidentiality
    4. Crowding
  4. Extra-organizational factors: There are certain issues outside the organization which lead to stress among employees. In today’s modern and technology savvy world, stress has increased. Inflation, technological change, social responsibilities and rapid social changes are other extra-organizational factors causing stress.

Stress experienced by the employees in their job has negative impact on their health, performance and their behaviour in the organization. Thus, stress needs to be managed effectively so as to set off these harmful consequences. Strategies for managing stress are as follows:

Organizational strategies for managing stress

  1. Encouraging more of organizational communication with the employees so that there is no role ambiguity/conflict. Effective communication can also change employee views. Managers can use better signs and symbols which are not misinterpreted by the employees.
  2. Encourage employees’ participation in decision-making. This will reduce role stress.
  3. Grant the employees greater independence, meaningful and timely feedback, and greater responsibility.
  4. The organizational goals should be realistic, stimulating and particular. The employees must be given feedback on how well they are heading towards these goals.
  5. Encourage decentralization.
  6. Have a fair and just distribution of incentives and salary structure.
  7. Promote job rotation and job enrichment.
  8. Create a just and safe working environment.
  9. Have effective hiring and orientation procedure.
  10. Appreciate the employees on accomplishing and over-exceeding their targets.

Relaxation Concepts and Techniques

A relaxation technique (also known as relaxation training) is any method, process, procedure, or activity that helps a person to relax; to attain a state of increased calmness; or otherwise reduce levels of pain, anxiety, stress or anger. Relaxation techniques are often employed as one element of a wider stress management program and can decrease muscle tension, lower the blood pressure and slow heart and breath rates, among other health benefits.

Relaxation in psychology is the emotional state of a living being, of low tension, in which there is an absence of arousal that could come from sources such as anger, anxiety, or fear. According to Oxford Dictionaries relaxation is when the body and mind are free from tension and anxiety. Relaxation is a form of mild ecstasy coming from the frontal lobe of the brain in which the backward cortex sends signals to the frontal cortex via a mild sedative. Relaxation can be achieved through meditation, autogenic, and progressive muscle relaxation. Relaxation helps improve coping with stress. Stress is the leading cause of mental problems and physical problems, therefore feeling relaxed is beneficial for a person’s health. When we are stressed, the sympathetic nervous system is activated because we are in a fight-or-flight response mode; over time, this could have negative effects on a human body.

People respond to stress in different ways, namely, by becoming overwhelmed, depressed or both. Yoga, QiGong, Taiji, and Pranayama that includes deep breathing tend to calm people who are overwhelmed by stress, while rhythmic exercise improves the mental and physical health of those who are depressed. People who encounter both symptoms simultaneously, feeling depressed in some ways and overexcited in others, may do best by walking or performing yoga techniques that are focused on strength.

Uses

People use relaxation techniques for the following reasons, among others:

  • Anger management
  • Anxiety attacks
  • Cardiac health
  • Childbirth
  • Depression
  • General well-being
  • Headache
  • High blood pressure
  • Preparation for hypnosis
  • Immune system support
  • Insomnia
  • Pain management
  • Relaxation (psychology)
  • Stress management
  • Addiction treatment
  • Nightmare disorder

Techniques

Various techniques are used by individuals to improve their state of relaxation. Some of the methods are performed alone; some require the help of another person (often a trained professional); some involve movement, some focus on stillness; while other methods involve different elements.

Certain relaxation techniques known as “formal and passive relaxation exercises” are generally performed while sitting or lying quietly, with minimal movement and involve “a degree of withdrawal”. These include:

  • Autogenic training
  • Biofeedback
  • Deep breathing
  • Guided imagery
  • Hypnosis
  • Meditation
  • Pranayama
  • Progressive muscle relaxation
  • Qigong
  • Transcendental Meditation technique
  • Yoga Nidra
  • Zen Yoga

Movement-based relaxation methods incorporate exercise such as walking, gardening, yoga, T’ai chi, Qigong, and more. Some forms of bodywork are helpful in promoting a state of increased relaxation. Examples include massage, acupuncture, the Feldenkrais Method, myotherapy, reflexology and self-regulation.

Some relaxation methods can also be used during other activities, for example, autosuggestion and prayer. At least one study has suggested that listening to certain types of music, particularly new-age music and classical music, can increase feelings associated with relaxation, such as peacefulness and a sense of ease.

A technique growing in popularity is flotation therapy, which is the use of a float tank in which a solution of Epsom salt is kept at skin temperature to provide effortless floating. Research in USA and Sweden has demonstrated a powerful and profound relaxation after twenty minutes. In some cases, floating may reduce pain and stress and has been shown to release endorphins.

Even actions as simple as a walk in the park have been shown to aid feelings of relaxation, regardless of the initial reason for the visit.

Benefits

The benefits of relaxation can be found in three main areas of an individual’s health, including; mental, physical and physiological health. Being relaxed can do positive things for someone’s health from just elevating your mood to helping with insomnia. All of these things can help an individual live a happier and healthier life and may increase the longevity of one’s life. There are not many draw backs of relaxation. It is an easy technique to understand and follow through with. Three categories that relaxation can help with are mental, physical, and physiological.

Meditation

Herbert Benson, a professor at the medical school at Harvard University, has proposed in his book The Relaxation Response a mechanism of the body that counters the fight-or-flight response. The relaxation response reduces the body’s metabolism, heart and breathing rate, blood pressure, muscle tension, and calms brain activity. It increases the immune response, helps attention and decision making, and changes gene activities that are the opposite of those associated stress.[citation needed] The relaxation response is achieved through meditation. Benson’s meditation technique involves these four steps:

  • A quiet environment to help focus
  • A mental device to help keep attention constant (a sound or word said repeatedly)
  • A positive attitude to avoid getting upset over failed attempts
  • A comfortable position

Autogenics

Autogenics was invented by Dr. Johannes Heinrich Schultz in the 1920s. The process of autogenics is by relaxing muscles deeply, and by doing so, the mind follows through and relaxes as well. There as six parts to autogenics training:

  • Heaviness in parts of the body (arms and legs feel heavy)
  • Warmth in parts of the body (arms and legs feel warm)
  • Heartbeat (heart is calm)
  • Breathing (breathing is calm)
  • Warmth in the abdominal area
  • Forehead is cool

Progressive muscle relaxation

Progressive muscle relaxation helps relax your muscles by tensing certain parts of the body (such as the neck), and then releasing the tension in order to feel the muscles relaxing. This technique helps for people with anxiety because they are always tense throughout the day.

Relaxation techniques

Although stress levels vary across society, the fact remains that stress can be detrimental to one’s health. In order to combat this stress, there have been a variety of methods developed that have been proven to reduce stress and its consequences in everyday life. The majority of techniques can be classified in to either Physical, Mental or Therapeutic techniques.

Physical relaxation technique

Breathing techniques are one of the easiest ways to reduce stress. They require little effort and can be done anywhere at any time. Proper breathing techniques that incorporate deep abdominal breathing have been shown to reduce the physical symptoms of depression, anxiety and hypertension as well as everyday emotional symptoms of anger and nervousness.

Progressive muscle relaxation is a relaxation technique that requires an individual to focus on flexing and holding a certain set of muscles and then slowly relaxing those same muscles. As the individual flexes and releases those muscles from top to bottom they will feel a deep sense of relaxation. Progressive muscle relaxation is a somewhat adapted version of the Jacobsonian Relaxation Technique developed in the 1920s. Progressive muscle relaxation is currently used in clinical and non-clinical settings to reduce the effects of anxiety and sleeplessness brought upon by stress. The long-term goal of this relaxation technique is to be able to identify when your body’s muscles are suffering the effects of stress and to be able to relax the individual and the individuals muscles when directed.

Mental technique

Meditation has long been practiced in other regions around the world. However, it is a practice that is fairly new to North America and it is gaining attention quickly for the physical and psychological benefits it provides to your body. Studies have shown that in addition to reducing physiological and psychological stresses placed on your body, individuals who practice meditation have much fewer doctor visits for both physical and psychological illnesses.

Hypnosis relaxation therapy has recently become another technique used among healthcare professionals to promote relaxation. When performed correctly, hypnosis has the ability to put an individual into a deep state of relaxation. During this state, the individual is highly vulnerable to suggestions stated by the person performing the hypnosis. Not only will the hypnotized individual be stress free and in a deep state of relaxation but it is thought that when the individual is out of hypnosis they will be less susceptible to the effects of stress as suggested by the person who performed the hypnosis on them. In addition to relaxation, hypnosis therapy is being used to treat a variety of conditions. Treatments for conditions using hypnosis that are currently being promoted by The Mayo Clinic are; smoking addiction therapy, pain control therapy, weight loss, coping with chemotherapy, asthma, and allergy relief.

Therapeutic relaxation

Relaxation techniques used in therapy by a certified counselor or therapist could include any of the previous techniques discussed. Professionals in the fields of psychology or counseling will have the ability to administer a variety of these techniques. If they feel it is appropriate, they may prescribe medication to assist the patient with relaxation. Although a number of these techniques are simple and can be performed on one’s own time, patients may receive better results if they are guided by a professional who is very familiar with the techniques.

Pre-requisites of Stress-free Life

  1. One thing at a time. This is the simplest and best way to start reducing your stress, and you can start today. Right now. Focus as much as possible on doing one thing at a time. Clear your desk of distractions. Pick something to work on. Need to write a report? Do only that. Remove distractions such as phones and email notifications while you’re working on that report. If you’re going to do email, do only that. This takes practice, and you’ll get urges to do other things. Just keep practicing and you’ll get better at it.
  2. Simplify your schedule. A hectic schedule is a major cause of high stress. Simplify by reducing the number of commitments in your life to just the essential ones. Learn to say no to the rest and slowly get out of commitments that aren’t beneficial to you. Schedule only a few important things each day, and put space between them. Get out of meetings when they aren’t absolutely essential. Leave room for down time and fun.
  3. Get moving. Do something each day to be active walk, hike, play a sport, go for a run, do yoga. It doesn’t have to be gruelling to reduce stress. Just move. Have fun doing it.
  4. Develop one healthy habit this month. Other than getting active, improving your health overall will help with the stress. But do it one habit at a time. Eat fruits and veggies for snacks. Floss every day. Quit smoking. Cook something healthy for dinner. Drink water instead of soda. One habit at a time.
  5. Do something calming. What do you enjoy that calms you down? For many people, it can be the “get moving” activity discussed above. But it could also be taking a nap, or a bath, or reading, or having sex (which can also be considered a “get moving” activity if you do it for longer than 5 minutes). Other people are calmed by housework or yardwork. Some people like to meditate, or take a nature walk. Find your calming activity and try to do it each day.
  6. Simplify your finances. Finances can be a drain on your energy and a major stressor. If that’s true with you, figure out ways to simplify things. Automate savings and bill payments and debt payments. Spend less by going shopping (at malls or online) much less. Find ways to have fun that don’t involve spending money.
  7. Have a blast! Have fun each day, even if it’s just for a few minutes. People like to play with my kids they take my mind off everything and are really hilarious, also like to play sports (again, often with my kids). Board games are fun. Sex, again, can be a fun activity. Whatever you choose, be sure to laugh.
  8. Get creative. Throwing yourself into a creative activity is another great way to de-stress and to prevent stress. I like writing, but others like to paint or play music or sketch or make pottery or do interior design or build things.
  9. Declutter. This is a favourite of mine. I like to take 20-30 minutes and just go through a room, getting rid of stuff we don’t use or need anymore. I look around at anything that’s cluttering up a room, and get rid of it or find a better place for it. When I’m done, I have a nice, peaceful environment for work, play, and living. Do this a little at a time it can be one of your “fun activities”.
  10. Be early. it’s hard to be early when you have to get 6 kids ready. But being late can be very stressful. Try to leave earlier by getting ready earlier, or by scheduling more space between events. Things always take longer than normal, so schedule some buffer time: extra time to get ready, to commute, to do errands before you need to be somewhere, to attend a meeting before another scheduled appointment. If you get somewhere early, it’s good to have some reading material.

A lot of research on happiness and subjective well-being has been done over the last 50 years or so. It seems like everyone wants to determine the exact formula for joy.

While there is never going to be a specific prescription for attaining happiness, there are some important findings that can be guidelines for us. Here are five prerequisites for finding satisfaction or experience happiness in life:

  • Human beings need relationships to enjoy optimal well-being and happiness. This is a simple truth we are born with a strong drive to establish connections with others. While many of us think that we will be happy when we find “true love,” or whatever we feel approximates that, it is not romantic relationships that are required for happiness. Simply having good friends who encourage and support you will contribute just as much to your overall feelings of happiness and contentment in life.
  • Being kind to others is essential to finding a sense of personal happiness. Our human brains are wired so that we feel joy when we behave in altruistic ways. Just making plans to do something nice for others whether it is throwing a party for a friend, volunteering your time for a worthy cause, or planning a monetary donation will give you a boost and generate a sense of satisfaction and well-being.
  • Acknowledging the abundance of your own life no matter how austere or extravagant it might be and experiencing gratitude for these people, experiences, and things also positively contribute to a sense of well-being. The drive to attain more and more is counter to the expression of gratitude and a feeling of contentment with who and where you are in life. The pursuit of “things” only has value if you cherish the pursuit more than the “thing” it might yield.
  • Finding a sense of meaning and purpose in your pursuits are necessary for contentment and happiness. Believing that you are contributing to something beyond yourself and being a part of something larger than your individual existence is also necessary to experience a feeling of peace that is a part of happiness.
  • Making healthy lifestyle choices in terms of your basic needs sleep, nutrition, and exercise also contributes to your happiness. There are many research studies that show that regular exercise even just a daily walk is effective in reducing depression. Contemplation activities, such as yoga, meditation, reflection, also are proven to reduce stress and promote well-being. Depending on your age, many people think a good night’s sleep is “optional,” but research shows that poor sleeping habits lead to greater stress, increased risk for cardiovascular illness, and even weight gain. Sure, you can “sleep when you’re dead,” to paraphrase a movie title, but why would you want to risk an earlier demise than you would otherwise need to? Regarding nutrition, healthy diets really do affect your overall health. And your physical health affects your happiness significantly. A recent research study has shown that including fresh fruits and vegetables in your diet also reduces depression and anxiety. Trading the short-term convenience of addictive processed foods or the pleasures of overindulgence of alcohol or nicotine or others recreational drugs may bring that fleeting “high,” but the crash that follows not only affects you the day you feel it but has a lasting negative effect on your long-term health and long-term happiness.

Mechanisms to cope up with anxiety

Coping Strategies

  • Take a time-out. Practice yoga, listen to music, meditate, get a massage, or learn relaxation techniques. Stepping back from the problem helps clear your head.
  • Eat well-balanced meals. Do not skip any meals. Do keep healthful, energy-boosting snacks on hand.
  • Limit alcohol and caffeine, which can aggravate anxiety and trigger panic attacks.
  • Get enough sleep. When stressed, your body needs additional sleep and rest.
  • Exercise daily to help you feel good and maintain your health. Check out the fitness tips below.
  • Take deep breaths. Inhale and exhale slowly.
  • Count to 10 slowly. Repeat, and count to 20 if necessary.
  • Do your best. Instead of aiming for perfection, which isn’t possible, be proud of however close you get.
  • Accept that you cannot control everything. Put your stress in perspective: Is it really as bad as you think?
  • Welcome humor. A good laugh goes a long way.
  • Maintain a positive attitude. Make an effort to replace negative thoughts with positive ones.
  • Get involved. Volunteer or find another way to be active in your community, which creates a support network and gives you a break from everyday stress.
  • Learn what triggers your anxiety. Is it work, family, school, or something else you can identify? Write in a journal when you’re feeling stressed or anxious, and look for a pattern.
  • Talk to someone. Tell friends and family you’re feeling overwhelmed, and let them know how they can help you. Talk to a physician or therapist for professional help.

Fitness Tips: Stay Healthy, Manage Stress

For the biggest benefits of exercise, try to include at least 2½ hours of moderate-intensity physical activity (e.g. brisk walking) each week, 1¼ hours of a vigorous-intensity activity (such as jogging or swimming laps), or a combination of the two.

  • 5 X 30: Jog, walk, bike, or dance three to five times a week for 30 minutes.
  • Set small daily goals and aim for daily consistency rather than perfect workouts. It’s better to walk every day for 15-20 minutes than to wait until the weekend for a three-hour fitness marathon. Lots of scientific data suggests that frequency is most important.
  • Find forms of exercise that are fun or enjoyable. Extroverted people often like classes and group activities. People who are more introverted often prefer solo pursuits.
  • Distract yourself with an iPod or other portable media player to download audiobooks, podcasts, or music. Many people find it’s more fun to exercise while listening to something they enjoy.
  • Recruit an “exercise buddy.” It’s often easier to stick to your exercise routine when you have to stay committed to a friend, partner, or colleague.
  • Be patient when you start a new exercise program. Most sedentary people require about four to eight weeks to feel coordinated and sufficiently in shape so that exercise feels easier.

6 long-term strategies for coping with anxiety

If anxiety is a regular part of your life, it’s important to find treatment strategies to help you keep it in check. It might be a combination of things, like talk therapy and meditation, or it might just be a matter of cutting out or resolving your anxiety trigger.

If you’re not sure where to start, it’s always helpful to discuss options with a mental health professional who might suggest something you hadn’t thought of before.

Identify and learn to manage your triggers

You can identify triggers on your own or with a therapist. Sometimes they can be obvious, like caffeine, drinking alcohol, or smoking. Other times they can be less obvious.

Long-term problems, such as financial or work-related situations, may take some time to figure out is it a due date, a person, or the situation? This may take some extra support, through therapy or with friends.

When you do figure out your trigger, you should try to limit your exposure if you can. If you can’t limit it like if it’s due to a stressful work environment that you can’t currently change using other coping techniques may help.

Some general triggers:

  • A stressful job or work environment
  • Driving or traveling
  • Genetics anxiety could run in your family
  • Withdrawal from drugs or certain medications
  • Side effects of certain medications
  • Trauma
  • Phobias, such as agoraphobia (fear of crowded or open spaces) and claustrophobia (fear of small spaces)
  • Some chronic illnesses like heart disease, diabetes, or asthma
  • Chronic pain
  • Having another mental illness such as depression
  • Caffeine

Adopt cognitive behavioral therapy (CBT)

CBT helps people learn different ways of thinking about and reacting to anxiety-causing situations. A therapist can help you develop ways to change negative thought patterns and behaviors before they spiral.

Do a daily or routine meditation

While this takes some practice to do successfully, mindful meditation, when done regularly, can eventually help you train your brain to dismiss anxious thoughts when they arise.

If sitting still and concentrating is difficult, try starting with yoga.

Try supplements or change your diet

Changing your diet or taking supplements is definitely a long-term strategy. Research shows certain supplements or nutrients can help anxiety reduction.

These include:

  • Lemon balm
  • Omega-3 fatty acids
  • Ashwagandha
  • Green tea
  • Valerian root
  • Kava kava
  • Dark chocolate (in moderation)

However, it can take up to three months before your body is actually running on the nutrition these herbs and foods provide. If you’re taking other medications, make sure to discuss herbal remedies with your doctor.

Keep your body and mind healthy

Exercising regularly, eating balanced meals, getting enough sleep, and staying connected to people who care about you are great ways to stave off anxiety symptoms.

Ask your doctor about medications

If your anxiety is severe enough that your mental health practitioner believes you’d benefit from medication, there are a number of directions to go, depending on your symptoms. Discuss your concerns with your doctor.

Managing Stress at individual Level

Some of the stress reducing strategies from individual’s point of view are:

  1. Knowledge About Stress. In the first stage, an individual should become knowledgeable about stress. He should know about the process and effects of stress. He must find out the major sources of his stress. He must anticipate stressful periods and plan accordingly in advance. He must be honest with himself and decide what he can cope with what he cannot.
  2. Physiological Fitness. Exercise in any form can help people in coping with the stress. Non competitive physical exercise such as aerobics, walking, jogging, swimming, riding a bicycle, playing softball or tennis have been recommended by physicians as a way to deal with excessive stress levels. There is evidence to suggest that individuals who exercise are much less likely to suffer from certain types of stress related exercises. With proper exercise, diet control and non-smoking habits, blood pressure and cholesterol become controlled and the body becomes more resistant to pressures. People are more likely to get physically sick or emotionally depressed if they are over weight or poorly nourished.
  3. Time Management. Most of the people are very poor in managing their time. They don’t know that what must be done and when it would be desirable to do so. The result of poor time management is feeling of work overload, skipped schedules and tension. A well organised person can often accomplish twice as much as the person who is poorly organised. Therefore, an individual must understand how to manage his time so that he can cope with tensions created by job demands. A few of the well known time management principles are :
  • Preparing a daily list of activities to be attended to.
  • Prioritizing activities by importance and urgency.
  • Scheduling activities according to the priorities set.
  • Knowing your daily schedule and handling the most demanding parts of a job when you are most alert and productive.
  1. Assertiveness. An individual should become assertive. He should not say ‘Yes’ when he wants to say ‘No’. He should start saying No to people or managers who demand too much of his time. Being assertive is an important factor in reducing stress.
  2. Social Support Network. Every person should have people to turn to, talk to and rely upon. Good friends become highly supportive during times of stress and crisis. Social net work includes friends, family or work colleagues. Expanding your social support system can be a means for tension reduction because friends are there when needed and provide support to get the person through stressful situations.
  3. Readjust life Goals. Every individual must know what he really wants to do. This should relate to not only the major decisions of the life but to all activities in our life. He must know what is important for him. Because of the severe competition in life to go ahead, most individuals set very high standards and goals for themselves. These high expectations and limited resources to reach such expectations result in stress. Accordingly, every person must readjust his goals and make sure he has the ability and resources to reach such goals. Perhaps the goals should be established after the resources have been analysed.
  4. Relaxation Techniques. Every individual must teach himself to reduce tension through relaxation techniques such as Yoga, mediation, hypnosis and biofeedback. 15-20 minutes a day of deep relaxation releases tension and provides a person with pronounced sense of peacefulness. Deep relaxation conditions will bring significant changes in heart rate, blood pressure and other physiological factors. Yoga is probably the most effective remedy for stress. Studies have revealed that Yoga has cured several stress related diseases.
  5. Plan your life in Advance. So many times, people create situations which induce stress because they either did not plan or did a bad job of planning. The traditional Indian attitude of “whatever will be, will be” a way of accepting the unexpected difficulties in life. This attitude may be relevant in those situations over which we do not have any control like death in the family, but for other events in life, it is better to plan in advance, so that we can confront them with confidence when they occur.

Individuals may design their own strategies to reduce stress, but it is a must for the organisations to develop programmes that will help the employees in reducing their stress. This will lead to less employee turnover, absenteeism and as a result productivity will improve.

Some of the measures which organisations can take are:

  1. Selection and Placement. Individuals differ in their response to stress situations. We know that ‘Type A’ individuals are more prone to stress. On the other hand, in the organisations there are certain jobs which are more stressful as compared to other jobs. While doing the selection and placement of the employees, these factors must be kept in mind. The individuals who are more prone to stress should not be put on jobs which are stressful. The individuals who are less prone to stress may adapt better to high stress jobs and perform those jobs more effectively.
  2. Goal Setting. Based on extensive amount of research it has been concluded that individuals perform better when they have specific and challenging goals and they receive feedback on how well they are progressing towards those goals. Goal setting can reduce stress as well as provide motivation. It will result in less employee frustration, role ambiguity and stress.
  3. Improved Communication. Sometimes due to lack of effective communication from the superiors, the employees do not know what they have to do and how they have to do it. This result in role ambiguity. Similarly, when two or more persons have contradicting role demands from an employee, it leads to role conflict if there is lack of proper communication. Effective communication with employees reduces the uncertainty by lessening role ambiguity and role conflict.
  4. Redesigning Jobs. Organisations should redesign the jobs in such a way as to give employees more responsibility, more meaningful work, more autonomy and increased feed back. This will help reduce the stress caused by monotony, routine work, work overload or underload and role ambiguity. Job redesigning enhances motivation, reduces the stress among the employees and enhances “Quality of work life“.
  5. Participative Decision Making. If the organisations give the employees participation in those decisions that directly affect them and their job performance, it can increase employee control and reduce the role stress. The main reason of role stress is that employees feel uncertain about their goals, expectations and how they will be evaluated. These uncertainties can be reduced by the management by giving the employees a right to participate in the decision making.
  6. Building Teamwork. The management should try to create such work environment in which there is no provision for interpersonal conflict or inter group conflict. Such conflicts are the causes of stress, such should be prevented from building or eliminated if they develop. Accordingly such team work should be developed that groups and the members are mutually supportive and productive. Members of the group should consider themselves as members of the same family and seek social support from each other.
  7. Personal Wellness Programmes. These personal wellness programmes focus on the employees total physical and mental condition. Organisations can provide facilities at their premises for physical fitness such as gyms, swimming pools, tennis courts etc. as well as psychological counselling. They should hold seminars or workshops to make the employees understand nature and sources of stress and the possible ways to reduce it. These workshops should help those individuals who are already under stress. Moreover, a supervisor can impact personal wellness of his subordinates through positive example, encouragement and by practising the basic concepts and techniques of human resource management.

Approaches to Time Management

To get ahead in your career, deliver your projects successfully and to get a promotion or a pay rise, you must learn to consistently focus on the activities that add the most benefit to your projects and your clients. The better you are at maintaining focus and managing your time, the more you will achieve, and the easier it will be for you to leave the office on time. Not only do effective time management skills allow you to get better results at work, but it also help you withstand stress and live a more fulfilling life outside of work.

The following strategies will help you get the right things done in less time.

  1. Start your day with a clear focus.

The first work-related activity of your day should be to determine what you want to achieve that day and what you absolutely must accomplish. Come clear on this purpose before you check your email and start responding to queries and resolve issues. Setting a clear focus for your day might require as little as five minutes, but can save you several hours of wasted time and effort.

  1. Have a dynamic task list.

Capture the tasks and activities you must do on a list and update it regularly during the day. Revisit this list frequently and add new items as soon as they appear. Make sure your list gives you a quick overview of everything that’s urgent and important, and remember to include strategic and relationship-building activities as well as operational tasks.

  1. Focus on high-value activities.

Before you start something new, identify the activity that would have the most positive effect on your project, your team, and your client if you were to deal with it right now. Resist the temptation to clear smaller, unimportant items first. Start with what is most important.

  • To help you assess which activities to focus on first, ask the following:
  • What does my client or my team need most from me right now?
  • What will cause the most trouble if it doesn’t get done?
  • What is the biggest contribution I can make right now?
  • Which strategic tasks do I need to deal with today to help us work smarter tomorrow?
  1. Minimize interruptions.

The more uninterrupted time you get during the day to work on important tasks, the more effective you’ll be. Identify the activities that tend to disrupt your work, and find a solution. Basically, one of the most essential time management skills is to not get distracted. For example, avoid checking emails and answering the phone when you’re in the middle of something important. Once you have broken your flow, it can be difficult to reestablish it. Instead, discipline yourself to work on a task single-mindedly until it’s complete.

  1. Stop procrastinating.

If you have difficulties staying focused or tend to procrastinate, you may benefit from creating an external commitment for (deadline) yourself. For instance, schedule a meeting in two days’ time where you’ll be presenting your work and by which time your actions will have to be completed. It’s also very effective to complete the most unpleasant tasks early in the day and to allow yourself small rewards once you’ve completed them.

  1. Limit multi-tasking.

Many of us multi-task and believe we’re effective when we do so, but evidence suggests that we can’t effectively focus on more than one thing at a time. In order to stop multi-tasking, try these tips: Plan your day in blocks and set specific time aside for meetings, returning calls and for doing detailed planning and analysis work at your desk. Whenever you find yourself multitasking, stop and sit quietly for a minute.

  1. Review your day.

Spend 5-10 minutes reviewing your task list every day before you leave the office. Give yourself a pat on the back if you achieved what you wanted. If you think your day’s effort fell short, decide what you’ll do differently tomorrow in order to accomplish what you need to. Leave the office in high spirits determined to pick up the thread the next day.

8. Say “no” and delegate

Everybody has their limits. We simply cannot do everything people want us to. It will lead to burnout and work anxiety. That’s why it’s so important to be assertive and say “no” when people want to assign you additional tasks.

Remember, there is nothing wrong with refusing to do things you’re not able to do. As well as with delegating tasks. Especially if there is someone, who can do the work better than you.

9. Focus and block distractions

Notifications, pop up messages, e-mails, colleagues constantly talking to you. It all pulls your attention away from work.

There are many ways to stay focused. You can put your phone away, turn off social media notifications or block distracting websites. But the best way is to concentrate and do what you have to do. It’s worth to limit your presence in social media to the minimum because it takes a lot of your time and doesn’t bring much value into your life.

10. Goals

Set goals and you will exactly know which direction you’re heading to. Goals are part of the organization process but they are extremely important in time management.

  1. Stop multitasking

Often see job offers which set multitasking as one of the key skills of the candidate. But it’s better to throw such offer right to the bin. The truth is, multitasking damages our brain.

It seems that juggling several tasks at one is a great time management technique. In fact, it dramatically decreases productivity. The study conducted at Stanford University has shown that “When they’re [multitaskers] in situations where there are multiple sources of information coming from the external world or emerging out of memory, they’re not able to filter out what’s not relevant to their current goal. That failure to filter means they’re slowed down by that irrelevant information.”

  1. Allocate your time

Do you know how much time you spend on particular tasks? Gotcha! You’re probably among the majority of people who have no idea how their daily work looks like in terms of work hours.

  1. Create a morning routine

What’s the first thing you do when you wake up? If it’s making a bed, you’re on the right track. But if it’s checking social media, you’re doing it wrong.

Having your own morning routine will unquestionably power you up for the rest of the day. It’s the first thing you do in the morning that determines the outcomes you will achieve during the day. Try from making your bed, then have a healthy breakfast, and leave social media for the end of the day.

Approaches to Manage Stress Action oriented, Emotion oriented, Acceptance oriented

A widely accepted definition of stress, attributed to psychologist and professor Richard Lazarus, is, “a condition or feeling experienced when a person perceives that demands exceed the personal and social resources the individual is able to mobilize.”

This means that we experience stress if we believe that we don’t have the time, resources, or knowledge to handle a situation. In short, we experience stress when we feel “out of control.”

This also means that different people handle stress differently, in different situations: you’ll handle stress better if you’re confident in your abilities, if you can change the situation to take control, and if you feel that you have the help and support needed to do a good job.

Signs of Stress

Everyone reacts to stress differently. However, some common signs and symptoms of the fight or flight response include:

  • Frequent headaches.
  • Cold or sweaty hands and feet.
  • Frequent heartburn, stomach pain, or nausea.
  • Panic attacks.
  • Excessive sleeping, or insomnia.
  • Persistent difficulty concentrating.
  • Obsessive or compulsive behaviors.
  • Social withdrawal or isolation.
  • Constant fatigue.
  • Irritability and angry episodes.
  • Significant weight gain or loss.
  • Consistent feelings of being overwhelmed or overloaded.
  1. Action-Oriented Approaches

With action-oriented approaches, you take action to change the stressful situations.

Managing Your Time

Your workload can cause stress, if you don’t manage your time well. This can be a key source of stress for very many people.

Take our time management quiz to identify where you can improve, and make sure that you use time management tools such as To-Do Lists, Action Programs, and Eisenhower’s Urgent/Important Principle to manage your priorities.

Then use Job Analysis to think about what’s most important in your role, so that you can prioritize your work more effectively. This helps you reduce stress, because you get the greatest return from your efforts, and you minimize the time you spend on low-value activities.

Also, avoid multitasking, only check email at certain times, and don’t use electronic devices for a while before going to bed, so that you use this time to “switch off” fully.

  1. Emotion-Oriented Approaches

Emotion-oriented approaches are useful when the stress you’re experiencing comes from the way that you perceive a situation. (It can be annoying for people to say this, but a lot of stress comes from overly-negative thinking.)

To change how you think about stressful situations:

  • Use Cognitive Restructuring, the ABC Technique, and Thought Awareness, Rational Thinking, and Positive Thinking
  • to change the way that you perceive stressful events.
  • Take our positive thinking quiz
  • To learn how to think more positively.
  • Use Affirmations and Imagery to overcome short-term negative thinking, so that you feel more positive about stressful situations.
  1. Acceptance-Oriented Approaches

Acceptance-oriented approaches apply to situations where you have no power to change what happens, and where situations are genuinely bad.

To build your defenses against stress:

  • Use techniques like meditation and physical relaxation to calm yourself when you feel stressed.
  • Take advantage of your support network, this could include your friends and family, as well as people at work and professional providers, such as counselors or family doctors.
  • Get enough exercise and sleep, and learn how to make the most of your down time, so that you can recover from stressful events.
  • Learn how to cope with change and build resilience, so that you can overcome setbacks.

Anxiety Meaning

Anxiety is an emotion characterized by an unpleasant state of inner turmoil, often accompanied by nervous behavior such as pacing back and forth, somatic complaints, and rumination. It is the subjectively unpleasant feelings of dread over anticipated events. Anxiety is a feeling of uneasiness and worry, usually generalized and unfocused as an overreaction to a situation that is only subjectively seen as menacing. It is often accompanied by muscular tension, restlessness, fatigue and problems in concentration. Anxiety is closely related to fear, which is a response to a real or perceived immediate threat; anxiety involves the expectation of future threat. People facing anxiety may withdraw from situations which have provoked anxiety in the past.

Anxiety disorders differ from developmentally normative fear or anxiety by being excessive or persisting beyond developmentally appropriate periods. They differ from transient fear or anxiety, often stress-induced, by being persistent (e.g., typically lasting 6 months or more), although the criterion for duration is intended as a general guide with allowance for some degree of flexibility and is sometimes of shorter duration in children.

Symptoms

Anxiety can be experienced with long, drawn-out daily symptoms that reduce quality of life, known as chronic (or generalized) anxiety, or it can be experienced in short spurts with sporadic, stressful panic attacks, known as acute anxiety. Symptoms of anxiety can range in number, intensity, and frequency, depending on the person. While almost everyone has experienced anxiety at some point in their lives, most do not develop long-term problems with anxiety.

Anxiety may cause psychiatric and physiological symptoms.

The risk of anxiety leading to depression could possibly even lead to an individual harming themselves, which is why there are many 24-hour suicide prevention hotlines.

The behavioral effects of anxiety may include withdrawal from situations which have provoked anxiety or negative feelings in the past. Other effects may include changes in sleeping patterns, changes in habits, increase or decrease in food intake, and increased motor tension (such as foot tapping).

The emotional effects of anxiety may include “feelings of apprehension or dread, trouble concentrating, feeling tense or jumpy, anticipating the worst, irritability, restlessness, watching (and waiting) for signs (and occurrences) of danger, and, feeling like your mind’s gone blank” as well as “nightmares/bad dreams, obsessions about sensations, déjà vu, a trapped-in-your-mind feeling, and feeling like everything is scary.

The physiological symptoms of anxiety may include:

  • Neurological, as headache, paresthesias, fasciculations, vertigo, or presyncope.
  • Digestive, as abdominal pain, nausea, diarrhea, indigestion, dry mouth, or bolus.
  • Respiratory, as shortness of breath or sighing breathing.
  • Cardiac, as palpitations, tachycardia, or chest pain.
  • Muscular, as fatigue, tremors, or tetany.
  • Cutaneous, as perspiration, or itchy skin.
  • Uro-genital, as frequent urination, urinary urgency, dyspareunia, or impotence, chronic pelvic pain syndrome. Stress hormones released in an anxious state have an impact on bowel function and can manifest physical symptoms that may contribute to or exacerbate IBS.

Types

There are various types of anxiety. Existential anxiety can occur when a person faces angst, an existential crisis, or nihilistic feelings. People can also face mathematical anxiety, somatic anxiety, stage fright, or test anxiety. Social anxiety refers to a fear of rejection and negative evaluation by other people.

Existential

The philosopher Søren Kierkegaard, in The Concept of Anxiety (1844), described anxiety or dread associated with the “dizziness of freedom” and suggested the possibility for positive resolution of anxiety through the self-conscious exercise of responsibility and choosing. In Art and Artist (1932), the psychologist Otto Rank wrote that the psychological trauma of birth was the pre-eminent human symbol of existential anxiety and encompasses the creative person’s simultaneous fear of and desire for separation, individuation, and differentiation.

The theologian Paul Tillich characterized existential anxiety as “the state in which a being is aware of its possible nonbeing” and he listed three categories for the nonbeing and resulting anxiety: ontic (fate and death), moral (guilt and condemnation), and spiritual (emptiness and meaninglessness). According to Tillich, the last of these three types of existential anxiety, i.e. spiritual anxiety, is predominant in modern times while the others were predominant in earlier periods. Tillich argues that this anxiety can be accepted as part of the human condition or it can be resisted but with negative consequences. In its pathological form, spiritual anxiety may tend to “drive the person toward the creation of certitude in systems of meaning which are supported by tradition and authority” even though such “undoubted certitude is not built on the rock of reality”.

According to Viktor Frankl, the author of Man’s Search for Meaning, when a person is faced with extreme mortal dangers, the most basic of all human wishes is to find a meaning of life to combat the “trauma of nonbeing” as death is near.

Depending on the source of the threat, psychoanalytic theory distinguishes the following types of anxiety:

  • Realistic
  • Neurotic
  • Moral

Risk factors

A marble bust of the Roman Emperor Decius from the Capitoline Museum. This portrait “conveys an impression of anxiety and weariness, as of a man shouldering heavy [state] responsibilities”.

Anxiety disorders are partly genetic, with twin studies suggesting 30-40% genetic influence on individual differences in anxiety. Environmental factors are also important. Twin studies show that individual-specific environments have a large influence on anxiety, whereas shared environmental influences (environments that affect twins in the same way) operate during childhood but decline through adolescence Specific measured ‘environments’ that have been associated with anxiety include child abuse, family history of mental health disorders, and poverty. Anxiety is also associated with drug use, including alcohol, caffeine, and benzodiazepines (which are often prescribed to treat anxiety).

Prevention

The above risk factors give natural avenues for prevention. A 2017 review found that psychological or educational interventions have a small yet statistically significant benefit for the prevention of anxiety in varied population types.

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