Indian Trade Policy Importance and its Implementation

Foreign trade policy of India is very important from the viewpoint of developing economies. For example, in India, we have a strong Iron and Coal reserve, these are established industry opportunities, However, for the growth of this industry, we need to import the technical know-how from other countries who pioneer in it. Assuming that we as a country, did not have a foreign trade policy, then it would become both, a daunting task and an expensive effort.

Another area which would bring our country to a standstill is the inability to fulfil the demands of the petroleum products. An absence of a foreign trade policy would massively hinder the economic development of our country.

Appropriate Distribution of labor: Through the Foreign trade policy, a country can create a division of expertise and specialization over a global platform. It assists in producing commodities at a lesser cost, so assume a country has huge natural resources, it can outsource the labor, which means export raw material and import finished goods to countries which have skilled labor. Thus they reduce the cost of production.

Stable Pricing: With the help of Foreign trade policy a country can lead to equality of pricing, to ensure a stable demand and supply situation. A foreign trade policy also enables us to import certain products at the time of a natural calamity when demand is high, this ensures the scarcity is managed without taxing the end consumer.

Consumer Advantage: By proving better quality and quantity of goods. It also assists in raising the standard of living especially for underdeveloped countries.

  • It makes full use of natural resources. If some resourcesare in surplus in a country then by foreign trade it can be sold in those countries from where it gets its highest price.
  • As a foreign trade we can get cheap and quality goods from other countries.
  • It promotes cultural cooperation and mutual confidence among the people of different countries.
  • This is the most important source of foreign exchange.
  • By imposing the import and export duties government earns revenue.

There are many factors contributing to this, the present trade policies, economic reforms, also India’s intrinsic strengths are most sought after in the global space. The country is also promoting infrastructure and technological developments, which are promising for the economic sector in the years to come. With the forthcoming foreign trade policy, our exports are expected to reach US$ 1000 billion by the year 2022-2023.

Remedies for Correcting Balance of Payments in International Trade

Changes in Income and Balance of Payments Adjustment:

Just as the exchange rate and price changes can influence the balance of payments situation of a country, the variations in income too can affect balance of payments disequilibrium in a very significant way.

Given the domestic price level and exchange rate, higher incomes at home tend to raise the imports, while the higher incomes abroad result in an increase in the volume of exports of the country. Thus, an improvement in the balance of payments deficit can be affected either through a contraction in domestic income or an expansion in incomes in foreign countries.

In an open economic system, the income- expenditure identity can be stated as:

Y ≡ Cd + Id + Xd ….(i)

The subscript d in the equation denotes production out of domestic resources. The income in an open economy can also be visualised as the sum of consumption of domestic goods (Cd), the amount spent on imports (M) and the saving (S).

Y ≡ Cd + M + S ….(ii)

From (i) and (ii) we get-

Cd + Id + Xd ≡ Cd + M + S

Or Id + Xd ≡ M + S

Or Xd – M ≡ S – Id

Assuming that exports and investment are autonomous and imports and saving are the direct functions of income, the impact of income changes upon the balance of payments can be shown through Fig. 21.12.

Initially, the equilibrium determined by the intersection between (Xd – M) and (S – Id) function is at Y0 level of income with the balance of payments deficit equal to OB. A fall in the level of income from Y0 to Y1 will bring about a decline in the amount of saving.

Consequently, (S – Id) function will shift to the left and the equilibrium between (Xd – M) and (S – Id)’ takes place at Y1 lower level of income where the payments deficit has completely disappeared. Thus the appropriate changes in income can ensure an improvement in the balance of payments situation of a country.

Balance of Payments Adjustment through Capital Movements:

The international capital movements can significantly influence the balance of payments situation of a country. Kindelberger has made a distinction between the short-term and long-term capital movements.

According to him, “A capital movement is short term, if it is embodied in a credit instrument of less than a year’s maturity. If the instrument has a duration of more than a year or consists of a title to ownership, such as a share or stock or a deed to property, the capital movement is long term.” But the distinction, according to instrument, does not really indicate whether a capital movement is temporary or quasi- permanent.

The European speculators in the New York Stock Market in the 1920’s used the instruments of long-term investment equity shares in companies but these demonstrated a high rate of turnover and only a brief loss of liquidity.

Similarly, a European central bank that buys United States government bonds rather than short term bills is still holding monetary reserves and not making a real long-term investment. The short- term instruments are typically the Central Bank deposits, commercial bank deposits, bills, acceptances, overdrafts, open book credit, and even bank notes.

Under the nineteenth century gold standard, the rate of interest caused the movement of short- term capital and played a considerable part in bringing about adjustment in the balance of payments. During the inter-war period, however, the short term capital movements came to be regarded as a menace to the international stability rather than as an instrument of adjustment.

Under the conditions similar to those which prevailed during that period, the import surplus leads to capital outflow and increased loss of reserves rather than to the inflow which can finance the balance of payments on current account. Conversely, an export surplus, through a rising exchange rate and reduced rate of interest, leads not to the off-setting capital outflow, but to a capital inflow that brings about an embarrassing addition to gold and exchange reserves, excess banking reserves and monetary super-abundance.

The short-term capital movements cannot resolve the balance of payments difficulties. They can only provide a temporary relief. But even such relief is extremely useful since it provides a cushion; while the changes that can provide a permanent remedy are brought about. The long term capital includes bonds, bank loans and direct investments. The movements of long term capital of a normal character are required to achieve the long term balance of payments equilibrium.

A young debtor country borrows; imports more than it exports ; maintains a foreign exchange rate over-valued in terms of static equilibrium and has too high a level of national money income ; too large a money supply, too much investment in relation to domestic saving, too high prices, too low a rate of interest.

The equilibrium in respect of international payments requires that the capital movements take the form and direction which are appropriate to time period. If a young borrowing country borrows short-term capital and adjusts to the flow as if it were a long-term capital movement, the national income, foreign exchange rate and other variables may be in equilibrium except the balance of payments.

In this situation, imports exceed exports and domestic investment is larger than savings by this amount. If long-term capital movements are called for but only short-term capital is available, the dynamic balance of payments equilibrium cannot be achieved. Such an equilibrium is possible, if the balance of trade deficit is bridged up by an appropriate inflow of autonomous long-term capital.

Domestic Price Changes and Balance of Payments Adjustment:

In the analysis concerning the changes in exchange rates, we took an over-simplified assumption that the home prices of depreciating country’s exports and foreign prices of her imports do not undergo changes as a result of depreciation.

In fact depreciation or devaluation amounts to the lowering of the domestic price level relative to the foreign level. It is actually such changes in the relative price level at home and abroad that cause, in a large or small measure, an increase in exports and a contraction in imports.

Similar changes can definitely be effected through the differential rates of absolute price changes at home and abroad, while maintaining the foreign exchange rate stable. A decline in the domestic price level to the extent of, say 10 percent, the exchange rate remaining unchanged, has the same effect as the devaluation of the home currency vis-a-vis foreign currencies by 10 percent.

It, however, does not mean that devaluation and internal deflation have exactly similar effects in other respects too. The two are certainly different in their effects upon the economic system in the short and long periods. The intensity of their impact upon the general economic activity within the economy is likely to be vastly different.

The degree by which changes in absolute domestic price level can be successful in reducing the balance of payments deficit is contingent upon the elasticities of demand for imports at home and abroad. With the fall in the prices of export goods, given an elastic demand for imports of these products in foreign countries, the increase in exports will be relatively large. The increased receipts now available from exports will tend to improve the payments deficit.

A fall in the internal price level vis-a-vis price level abroad leads invariably to some decline in imports which by reducing the demand for foreign exchange also contributes in the reduction of payments deficit. But the extent to which internal deflation lowers the demand for foreign products depends upon the cross elasticity of demand between the foreign and the domestic products. Greater this elasticity co­efficient, more sizeable will be the contraction in imports and vice-versa.

Balance of Payments Adjustment through Expenditure Policies:

A deficit in the balance of payments entails an excess of expenditure over income. In order to correct it, there is a need to equalise the two.

Two types of policies concerning expenditure can be adopted to this end:

(a) Expenditure-reduction policies; and

(b) Expenditure-switching policies.

(a) Expenditure-Reduction Policies:

A policy of expenditure-reduction or a reduction in aggregate demand can be implemented through taxes or higher interest rates. As the expenditure is lowered, a part of reduction in expenditure affects the domestic production. This brings multiplier in operation, through which the expenditure and output get further reduced.

A policy of expenditure-reduction can have both direct and induced effects. The direct effect of such policies is favourable. The induced effect through lower output and consequently lower expenditure, however, will be unfavourable so long as a reduction in income reduces expenditure by a smaller amount, that is, if the marginal propensity to spend is less than one. Greater the initial reduction in expenditure falls on imports, smaller will be adverse effect of such policies.

Thus, so long as the marginal propensity to spend is less than unity, the net effect of an expenditure-reduction policy will be an improvement in the balance of payments deficit.

The expenditure reduction policies may include:

(i) Expenditure reducing monetary policy which is comprised of reduction in the supply of money and credit and increase in interest rates.

(ii) Expenditure reducing fiscal policy which is comprised of reduced government spending and increase in taxes.

As the central bank restricts money supply and raises interest rates, there is reduction in investment and income. It leads to a fall in aggregate demand for imported goods. A higher structure of interest rates also induces inflow of capital from abroad and restricts outflow of capital from the home country. Thus the expenditure-reduction monetary policy can result in the off-setting of BOP deficit.

The elimination of BOP deficit may also be brought through reduced government expenditure on imports and increase in import duties and other taxes lowering the aggregate demand. The restrictive fiscal policy will cause a decline in investment and consequent decline also in income and aggregate demand. Thus expenditure reducing fiscal policies will remove the deficit in the international payments.

The effect of expenditure reducing monetary and fiscal policy on BOP deficit is explained through Figs. 21.13 and 21.14.

In Fig. 21.13, given originally IS0 and LM0 functions, the equilibrium income is Y0 and rate of interest is r0. B = 0 is the balance of payments line. The equilibrium takes place below the BOP line signifying the BOP deficit.

The adoption of expenditure reducing monetary policy including reduction in the supply of money and increase in interest rates causes the shift in LM function to LM1. The equilibrium between IS0 and LM1 takes place exactly at the balance of payments line with lower income Y0 and higher rule of interest r0.

In Fig. 21.14, IS0 and LM0 determine originally the equilibrium income Y0 and rate of interest r0. The equilibrium takes place below the BOP line (B = 0) indicating deficit in the BOP. The government follows the policies of expenditure reduction and higher taxes.

Consequently, the IS function shifts to the left to IS1. The intersection of IS1 and LM0 takes place exactly at the balance of payments line (B = 0). Thus the BOP deficit gets removed and the new equilibrium takes place at the lower level of income Y1.

In this connection, two further points should also be made. Firstly, an expenditure reduction, by reducing the country’s imports, will bring about multiple reduction in incomes abroad which in turn will reduce the foreign spending on the country’s exports.

As a result, the domestic output will decline. This is generally known as repercussion effect. It was analysed by F. Machlup in his work, International Trade and the National Income Multiplier. Secondly, the reduction in expenditure and output may bring down the domestic price level. It may cause a switch of spending between the foreign and domestic goods.

(b) Expenditure-Switching Policies:

The policy of switching expenditure away from the foreign produced goods towards the home produced goods will have the effect of raising the level of domestic production. So long as the marginal propensity to spend is less than unity, it will bring about an improvement in the payments deficit.

We can make a distinction between two types of expenditure-switching policies. One is devaluation, which by making the country’s goods relatively cheaper compared with foreign goods, will tend to switch both domestic and foreign expenditures towards the home-produced goods.

The other is the use of import restrictions, which tends to divert the spending of domestic consumers, now unable to buy foreign-produced goods, towards the home-produced substitutes of foreign products. The controls may also be imposed sometimes to stimulate exports or, in other words, to induce the foreigners to switch their spending towards domestic output.

Whatever is the expenditure-switching policy, the aim always is to raise the demand for domestic output. This poses the questions- wherefrom will come the additional output to meet the requirements of additional demand? This problem can be investigated in relation to three possible cases.

The first is the case in which domestic economy is afflicted by wide-spread unemployment. In such a case, a switch of demand towards home-produced goods will ensure an increase in domestic output and income through the increased utilization of unemployed resources.

The second case is one in which, there is a state of full employment in the economy and the policy of expenditure-switching is backed by a policy of reducing the aggregate demand. This combination of policies can ensure the balance of payments equilibrium without sacrificing full employment.

However, a policy of reduction in aggregate demand can result in unemployment at home. In that case, the accompanying policy of switch of expenditure from foreign-produced goods to home-produced goods is employed to remove any such possibility of unemployment.

The third case is one in which the expenditure- switching policy is adopted in a state of full employment. In this case, the switch policy is not supplemented by the expenditure-reducing policy and, therefore, the inflationary consequences will follow.

Balance of Payments Adjustment through Capital Movements:

The international capital movements can significantly influence the balance of payments situation of a country. Kindelberger has made a distinction between the short-term and long-term capital movements.

According to him, “A capital movement is short term, if it is embodied in a credit instrument of less than a year’s maturity. If the instrument has a duration of more than a year or consists of a title to ownership, such as a share or stock or a deed to property, the capital movement is long term.” But the distinction, according to instrument, does not really indicate whether a capital movement is temporary or quasi- permanent.

The European speculators in the New York Stock Market in the 1920’s used the instruments of long term investment equity shares in companies but these demonstrated a high rate of turnover and only a brief loss of liquidity.

Similarly a European central bank that buys United States government bonds rather than short term bills is still holding monetary reserves and not making a real long-term investment. The short- term instruments are typically the Central Bank deposits, commercial bank deposits, bills, acceptances, overdrafts, open book credit, and even bank notes.

Under the nineteenth century gold standard, the rate of interest caused the movement of short- term capital and played a considerable part in bringing about adjustment in the balance of payments. During the inter-war period, however, the short term capital movements came to be regarded as a menace to the international stability rather than as an instrument of adjustment.

Under the conditions similar to those which prevailed during that period, the import surplus leads to capital outflow and increased loss of reserves rather than to the inflow which can finance the balance of payments on current account. Conversely, an export surplus, through a rising exchange rate and reduced rate of interest, leads not to the off-setting capital outflow, but to a capital inflow that brings about an embarrassing addition to gold and exchange reserves, excess banking reserves and monetary super-abundance.

The short-term capital movements cannot resolve the balance of payments difficulties. They can only provide a temporary relief. But even such relief is extremely useful since it provides a cushion; while the changes that can provide a permanent remedy are brought about. The long term capital includes bonds, bank loans and direct investments. The movements of long term capital of a normal character are required to achieve the long term balance of payments equilibrium.

A young debtor country borrows; imports more than it exports ; maintains a foreign exchange rate over-valued in terms of static equilibrium and has too high a level of national money income ; too large a money supply, too much investment in relation to domestic saving, too high prices, too low a rate of interest.

The equilibrium in respect of international payments requires that the capital movements take the form and direction which are appropriate to time period. If a young borrowing country borrows short-term capital and adjusts to the flow as if it were a long-term capital movement, the national income, foreign exchange rate and other variables may be in equilibrium except the balance of payments.

In this situation, imports exceed exports and domestic investment is larger than savings by this amount. If long-term capital movements are called for but only short-term capital is available, the dynamic balance of payments equilibrium cannot be achieved. Such an equilibrium is possible, if the balance of trade deficit is bridged up by an appropriate inflow of autonomous long-term capital.

Balance of Payments Adjustment through Controls:

The improvement in the balance of payments deficit may be effected through controls which can be classified under two heads financial controls and commercial controls. According to H.G. Johnson, “Financial controls operate through control over the use of money, by restricting the freedom of use of domestic money either through regulation of certain uses (as in the case of multiple exchange rates) or by making some uses of money more expensive than others. Commercial controls, on the other hand, operate on the goods side of transactions by preventing people from buying certain goods or forcing them to buy others, or providing financial incentives (tariffs, subsidies) for certain kinds of sales or purchases.”

Whatever the character of controls and whether these are applied to exports or imports, their major effect is to create a divergence between the internal and external values of commodities. While export restrictions reduce the internal values of goods relatively to the external values, import restraints act in the opposite manner.As compared with devaluation, controls raise two important questions. The first is concerned with the effectiveness of controls in increasing net foreign exchange earnings.

H.G. Johnson evaluates the relative effectiveness of the two in the following words, “Roughly we can think of devaluation as being the equivalent of an import duty and an export subsidy and an import duty is bound to save foreign exchange, whereas an export subsidy will save foreign exchange or not according to whether the elasticity of demand for the country’s exports is greater or less than one. Thus an import duty by itself will only save foreign exchange to a lesser extent than devaluation, if an export subsidy would actually reduce the country’s earnings from exports that is, if the foreign elasticity of demand for exports were less than unity, the country should of course restrict rather than encourage exports. An export subsidy by itself would always be worse than a devaluation, since it would fail to obtain the necessarily favourable effect of devaluation in reducing the amount spent on imports.”

The second question is concerned with the welfare implication of controls versus devaluation. The choice between the two, H.G. Johnson holds, depends on the relation between the existing degree of controls and the optimum degree of trade restraints. In a situation when a country has unexploited monopoly or monopsony power, it stands to be benefitted through the exploitation of this power and through further trade restrictions.

If the restrictions have already been carried beyond the optimum level, the benefit will accrue through the liberalisation of trade restrictions. The controls can also provoke the retaliation from other countries which may nullify any beneficial effect of such controls either upon the balance of payments or upon the welfare of the community.

Considering retaliatory trade restrictions completely futile, H.G. Johnson records “….it is obvious that it will never pay two countries to have trade barriers against each other. Such barriers could always be cleared down to a barrier on the part of one country only, to the benefit of both, and possibly they could be completely eliminated. If international income transfers were possible, freedom of trade could always be more beneficial than the preservation of barriers.”

To sum up, an appropriate blend of all the measures can ensure improvement in the balance of payments situation of a country.

Causes for Disequilibrium of Payments in International Trade

(i) Economic Factors:

(a) Imbalance between exports and imports. (It is the main cause of disequilibrium in BOR)

(b) Large scale development expenditure which causes large imports

(c) High domestic prices which lead to imports

(d) Cyclical fluctuations (like recession or depression) in general business activity

(e) New sources of supply and new substitutes.

(ii) Political Factors:

Experience shows that political instability and disturbances cause large capital outflows and hinder Inflows of foreign capital.

(iii) Social Factors:

(a) Changes in fashions, tastes and preferences of the people bring disequilibrium in BOP by influencing imports and exports; (b) High population growth in poor countries adversely affects their BOP because it increases the needs of the countries for imports and decreases their capacity to export.

Measures to correct disequilibrium in BOP:

Sustained or prolonged deficit has to be settled by short term loans or depletion of capital reserve of foreign exchange and gold.

(i) Export promotion:

Exports should be encouraged by granting various bounties to manufacturers and exporters. At the same time, imports should be discouraged by undertaking import substitution and imposing reasonable tariffs.

(ii) Import:

Restrictions and Import Substitution are other measures of correcting disequilibrium.

(iii) Reducing inflation:

Inflation (continuous rise in prices) discourages exports and encourages imports. Therefore, government should check inflation and lower the prices in the country.

(iv) Exchange control:

Government should control foreign exchange by ordering all exporters to surrender their foreign exchange to the central bank and then ration out among licensed importers.

(v) Devaluation of domestic currency:

It means fall in the external (exchange) value of domestic currency in terms of a unit of foreign exchange which makes domestic goods cheaper for the foreigners. Devaluation is done by a government order when a country has adopted a fixed exchange rate system. Care should be taken that devaluation should not cause rise in internal price level.

(vi) Depreciation:

Like devaluation, depreciation leads to fall in external purchasing power of home currency. Depreciation occurs in a free market system wherein demand for foreign exchange far exceeds the supply of foreign exchange in foreign exchange market of a country (Mind, devaluation is done in fixed exchange rate system.)

Certificate of Origin

A Certificate of Origin Declaration of Origin (often abbreviated to C/O or CO or DOO) is a document widely used in international trade transactions which attests that the product listed therein has met certain criteria to be considered as originating in a particular country. A certificate of origin / declaration of origin is generally prepared and completed by the exporter or the manufacturer, and may be subject to official certification by an authorized third party. It is often submitted to a customs authority of the importing country to justify the product’s eligibility for entry and/or its entitlement to preferential treatment. Guidelines for issuance of Certificates of Origin by chambers of commerce globally are issued by the International Chamber of Commerce.

A certificate of origin (CO) is a document declaring in which country a commodity or good was manufactured. The certificate of origin contains information regarding the product, its destination, and the country of export. For example, a good may be marked “Made in the India” or “Made in China”.

Issuer of a Certificate of Origin

A Certificate of Origin is issued by both the Indian Chamber of Commerce as well as Trade Promotion Council of India. This certificate issued by these two bodies is essential for exporters in India to prove that the commodities being exported are of Indian origin. It also proves that the commodity exported is wholly obtained, manufactured or produced in India. Millions of Certificates of Origins are issued around the world to facilitate trade and commerce worldwide.

A Certificate of Origin must be signed by the exporter with a permanent indemnity bond on a non-judicial stamp paper of Rs 10, duly notarised (format for Indemnity Bond is available with the Certificate of Origin Dept). The certificate must also be signed and stamped by the Chamber of Commerce or any other authority with such qualification. It is the most commonly used document to prove the origin of goods.

Types of Certificate of Origin

There are two kinds of Certificate of Origin that Chambers of Commerce may issue:

  1. Non-preferential Certificate of Origin: This type of Certificate of Origin states that the goods being exported/imported are not given any preferential tariff treatment and the due duties must be levied upon the goods that are being moved.
  2. Preferential Certificate of Origin: This type of Certificate of Origin is given towards goods that are subject to preferential tariff treatment in the payment of duties. These duties may be a reduction of the normal tariff, or it also may be a complete exemption of the tariffs. Such a situation arises when two or more nations reach a trade agreement entailing such exemptions when goods are exported or imported between these nations.

These are the following schemes under which India receives tariff preferences:

  1. Generalised System of Preference (GSP): This system is implemented to support developing countries by giving them preference in trade tariffs from industrialised and developed countries. It is a non-contractual instrument that is unilateral and is based on a non-reciprocity extension of tariff concessions.
  2. Global System of Trade Preference (GSTP): This system extends tariff concessions between developing countries who are parties to an agreement. Export Inspection Council (EIC) has the sole authority to issue Certificate of Origin under GSTP.
  3. SAARC Preferential Trading Agreement (SAPTA): Tariff concession extends only to countries in SAARC.
  4. Asia-Pacific Trade Agreement (APTA): Presently, India, China, South Korea, Sri Lanka and Bangladesh exchange tariff concession under APTA. APTA offers liberalisation of tariff and non-tariff barriers in order to expand trade in goods in the Economic and Social Commission for Asia and Pacific (ESCAP) region.
  5. India-Sri Lanka Free Trade Agreement (ISLFTA): This agreement is a free trade agreement between India and Sri Lanka. Under this agreement, EIC has the sole authority to issue Certificate of Origin.
  6. Indo-Thailand Free Trade Agreement: This agreement between India and Thailand is to implement the Early Harvest Scheme where products under this protocol are given tariff preference. Early Harvest Scheme under India-Thailand Free Trade Agreement offers tariff preferences for imports on items, which satisfy Rules of Origin criteria notified by the Department of Revenue, Ministry of Finance vide notification no. 101/2004-Customs dated 31.08.2004. Export Inspection Council is the sole agency to issue Certificate of Origin under this protocol.
  7. India-Malaysia Comprehensive Economic Cooperation Agreement (IMCECA): This is an agreement between India and Malaysia and the EIC has the sole authority to issue Certificate of Origin.
  8. India-Korea Comprehensive Economic Partnership Agreement (CEPA): India and South Korea (Republic of Korea) signed the Comprehensive Economic Partnership Agreement (CEPA) to expand the business and commercial opportunities between these two countries. EIC has the sole authority to issue Certificate of Origin under this agreement.
  9. India-Japan Comprehensive Economic Partnership Agreement (IJCEPA): This agreement is between India and Japan to improve and protect investments made between the two countries. Under this agreement, the EIC has the sole authority to issue Certificate of Origin.
  10. ASEAN-India Free Trade Agreement: This agreement is between India and Japan to improve and protect investments made between the two countries. Under this agreement, the EIC has the sole authority to issue Certificate of Origin.

Documents to be submitted along with application for Procurement of Certificate of Origin

  • A covering letter (on Original Letterhead) addressed to the Director General, Indian Chamber of Commerce, for issue of a Certificate of Origin / Certification of copies of Invoices / Packing List etc.
  • In case of submission by Authorized Signatory attested copy of authorization letter must be attached.
  • Completed Certificate of Origin Form Plus (one additional copy for our records). Blank Certificate of Origin Forms must be purchased from ICC at a cost of Rs 70/- per set of 50 pc.
  • Along with Invoice, Packing List, Letter of Credit or Purchase Order or E-mail order (whichever is relevant) all the documents must be stamped and signed by the Exporter Applicant.
  • In case of goods which have been imported prior to being exported to another country, relevant clearance certificates from Customs Dept must be submitted to show that the goods entered the country legally after payment of all necessary taxes and duties.
  • The exporter must submit an additional set of documents for ICC records with each application for Certificate of Origin.

Cost of issuing Certificate of Origin will depend on the number of pages submitted.

Documents received by 4 pm will be processed the same day.

Consumer Invoice, Customs Invoice

Consumer Invoice

A Customer Invoice is a binding settlement of outstanding amounts. An invoice is normally created after confirmation that goods have been shipped, or after a service has been performed. An invoice can also result from corrections to claims or from credit memos for a customer.

It contains information such as invoice amount, customer details, supplier details, and terms of payment.

When used in foreign trade, a commercial invoice is a customs document. It is used as a customs declaration provided by the person or corporation that is exporting an item across international borders. Although there is no standard format, the document must include a few specific pieces of information such as the parties involved in the shipping transaction, the goods being transported, the country of manufacture, and the Harmonized System codes for those goods. A commercial invoice must often include a statement certifying that the invoice is true, and a signature.

A commercial invoice is used to calculate tariffs, international commercial terms (like the Cost in a CIF) and is commonly used for customs purposes.

Commercial invoices in European countries are not normally for payment. The definitive invoice for payment usually has only the words “invoice”. This invoice can also be used as a commercial invoice if additional information is disclosed.

Customs Invoice

A customs invoice is a document that travels with your parcel, and contains information about the items inside your parcel. The customs invoice is required for customs clearance, and your shipment can’t leave the country without one. If you are sending a parcel to a country outside of the EU, you must fill out a customs invoice which specifically details every item you are exporting.

Most of us have flown into another country and had our bags searched as we pass through security at both the source and destination airports. With parcels, a similar procedure is carried out.

A customs invoice is vital, as without it your parcel will not be exported by any courier. We cover everything you need to know about filling out your customs invoice below. Before your package is even collected by the courier, all the data you entered on your invoice will be sent to the courier’s pre-clearance team who send the data on to the country you are shipping the goods to. Once the destination country has accepted the data, the courier can load the shipments on the flights and begin to export them. This is called pre-clearance and is a necessary part of import procedure.

Once your parcel has been loaded into the plane (presuming it is being shipped via air), it will then make its way to the destination country you have chosen. Once it arrives to the port at the other side, all the cargo will be unloaded and will make its way to the customs authority for customs clearance.

Your courier has an agreement with the customs authority in the nation you are shipping to. This means that they are trusted to follow the customs procedures, and must adhere to the import rules and regulations. It is crucial that this kind of relationship exists between the courier and the customs authority as it speeds up what would otherwise be a lengthy process.

It is worth noting that documents are the only items that do not need a customs invoice when they are shipped to or from the EU. However, shipments weighing more than 2.5kg in weight will be cleared as goods and will require customs clearance, and a customs invoice to be created.

Customs Invoice

  • Collection address
  • Delivery address
  • A Summarised Goods description
  • Total Shipment Value
  • Tax Status of the receiver
  • The reason for export
  • Country of manufacture
  • Declaration statement
  • Itemised goods description
  • Itemised value for each item in the parcel

Documents used, Commercial Invoice, Bills of Lading / Airway Bill

The commercial invoice is one of the most important documents in international trade and ocean freight shipping. It is a legal document issued by the seller (exporter) to the buyer (importer) in an international transaction and serves as a contract and a proof of sale between the buyer and seller.

Unlike the Bill of Lading, the commercial invoice does not indicate the ownership of goods nor does it carry a title to the goods being sold. It is, however, required for customs clearance purposes to calculate and assess the duties and taxes due.

When used in foreign trade, a commercial invoice is a customs document. It is used as a customs declaration provided by the person or corporation that is exporting an item across international borders. Although there is no standard format, the document must include a few specific pieces of information such as the parties involved in the shipping transaction, the goods being transported, the country of manufacture, and the Harmonized System codes for those goods. A commercial invoice must often include a statement certifying that the invoice is true, and a signature.

A commercial invoice is used to calculate tariffs, international commercial terms (like the Cost in a CIF) and is commonly used for customs purposes.

Commercial invoices in European countries are not normally for payment. The definitive invoice for payment usually has only the words “invoice”. This invoice can also be used as a commercial invoice if additional information is disclosed.

The commercial invoice details the price(s), value, and quantity of the goods being sold. It should also include the trade or sale conditions agreed upon by both buyer and seller of the transaction being carried out.

It may also be required for payment purposes (such as in the event of payment via Letter of Credit and may need to be produced by the buyer to its bank to instruct the release of funds to the seller for payment.

The commercial invoice is a legal document between the exporter and the buyer (in this case, the foreign buyer) that clearly states the goods being sold and the amount the customer is to pay. The commercial invoice is one of the main documents used by customs in determining customs duties.  A commercial invoice is a bill for the goods from the seller to the buyer. These documents are often used by governments to determine the true value of goods when assessing customs duties. Governments that use the commercial invoice to control imports will often specify its form, content, number of copies, language to be used and other characteristics.  

Air Waybill  

Air freight shipments require airway bills.  An air way bill accompanies goods shipped by an international air carrier. The document provides detailed information about the shipment and allows it to be tracked.  Air waybills are shipper-specific and are not negotiable documents (as opposed to “order” bills of lading used for vessel shipments).

An air waybill (AWB) or air consignment note is a receipt issued by an international airline for goods and an evidence of the contract of carriage, it is a document of title to the goods. Hence, the air waybill is non-negotiable.

An air waybill (AWB) is a legally binding transport document issued by a carrier or agent that provides details about the goods being shipped. It provides detailed information on the contents of the shipment, the sender and recipient, terms and conditions, and other information. The AWB is a standard form that is distributed by the International Air Transport Association (IATA).

Functions of the AWB

The air waybill serves many functions, including:

  • Evidence of receipt of goods by an airline
  • Contact information among all parties
  • Contract of carriage between shipper and carrier
  • Freight bill
  • Customs declaration
  • Description of the goods
  • Guide for handling and delivering goods
  • Tracking of shipment

Features and Format of the AWB

An AWB is typically a one-page document that is packed with important information. The bill is designed and distributed by the IATA and is used in domestic and international shipping. The document itself is issued in eight sets of different colors, with the first three copies being the original.

  • The first original (green) is the issuing carrier’s copy.
  • The second (pink) is the consignee’s copy.
  • The third (blue) is the shipper’s copy.

The fourth copy is brown and functions as the receipt and proof of delivery. The other four copies are white.

The air waybill may come with an airline logo at the top right corner or it may be a neutral AWB. The two are essentially identical outside of the airline logo and prepopulated information for the airline.

Each air waybill must include the carrier’s name, office address, logo, and AWB number, which is an 11-digit number that can be used to make bookings and track the status and location of the shipment.

The top-left quadrant of an air waybill document will contain information for the shipper, consignee, agent, airport of departure, and airport of destination.

The top-right quadrant will contain the information for the airline either in the form of printed and prepopulated text and logos or manually-entered information. The top-right section will also contain information about the declared value for carriage and declared value for customs.

The middle of the page will contain information on the contents of the shipment, including the number of pieces, gross weight, chargeable weight, total charge, and the nature and quantity of goods.

The bottom portion of the air waybill will contain additional charges and taxes, an area for the signature of the shipper or agent, and an area to enter the date, time, and place of execution.

Bill of Lading  

A bill of lading is a contract between the owner of the goods and the carrier (as with domestic shipments). For ocean shipments, there are two common types: a straight bill of lading, which is non-negotiable, and a negotiable, or shipper’s order bill of lading. The latter can be used to buy, sell or trade the goods while in transit. The customer usually needs an original bill of lading as proof of ownership to take possession of the goods from the ocean carrier.

A Bill of Lading is a document that confirms the receipt of shipped cargo. Lading is the process of loading cargo or shipment into a vessel. The bill serves to document that a shipment has been loaded and has been received at its predetermined destination. The document also includes information describing the type, quantity, and destination of the cargo.

There are three main types of the Bill of Lading. A straight bill of lading is one where the transporter has received advanced payment. An order bill of lading is used when the shipment of goods happens before the payment for transportation is made. An endorsed order bill of lading will transfer ownership of goods once delivery has been made. It can also be traded as a security or even used as collateral for debt obligations.

A bill of lading is a document issued by a carrier (or their agent) to acknowledge receipt of cargo for shipment. Although the term historically related only to carriage by sea, a bill of lading may today be used for any type of carriage of goods. Bills of lading are one of three crucial documents used in international trade to ensure that exporters receive payment and importers receive the merchandise. The other two documents are a policy of insurance and an invoice. Whereas a bill of lading is negotiable, both a policy and an invoice are assignable. In international trade outside the United States, bills of lading are distinct from waybills in that the latter are not transferable and do not confer title. Nevertheless, the UK Carriage of Goods by Sea Act 1992 grants “all rights of suit under the contract of carriage” to the lawful holder of a bill of lading, or to the consignee under a sea waybill or a ship’s delivery order.

A bill of lading must be transferable, and serves three main functions:

  • It is a conclusive receipt, i.e., an acknowledgement that the goods have been loaded
  • It contains or evidences the terms of the contract of carriage
  • It serves as a document of title to the goods, subject to the nemo dat rule.

Inspection Certificate for Foreign Trade

An inspection certificate, which is issued by an independent trustable company, verifies whether or not the goods are in conformity with the sales contract in regards to quality, quantity, tariff classification, import eligibility and price of the goods for customs purposes.

Certificate of Inspection is a document certifying that the concerned merchandise (including perishable goods) was in good condition immediately prior to its shipment. The Certificate of Inspection is an inspection report or report of findings and is required by some importers or importing countries.

Inspection certificate, sometimes called as certificate of inspection or pre-shipment inspection certificate, is a trade document used in international trade transactions, issued generally by an independent inspection company after conducting a related inspection, certifying whether or not the goods are in question are in conformity with the specifications stated on the sales contract.

The export or trader uses such a report in the inspection of goods purchased from a manufacturer. The export-manufacturer also uses such a report in the inspection of its own productions. In case a Certificate of Inspection is required, the importer may stipulate in the Letter of Credit (LC) to use a specific independent surveyor.

In the case of a foreign government required pre-shipment inspection, which is stipulated in the LC, the report of findings can be in the form of a security label attached with the invoice. The label bears the number and date of the corresponding report of findings issued by the foreign government engaged surveyor.

Inspection certificates can be classified under two main categories:

  • Commercial Inspection Certificates
  • Official Inspection Certificates

In some instances buyers could not trust the sellers’ production quality or else conditions may dictate that the quality of the goods must be approved before they will be dispatched from the exporter’s factory.

In such a circumstance, an independent company, which is trustable by both buyer and seller, must be checking the goods and verifies its findings with a certificate specifying whether or not the goods are in conformity with the sales contract.

This example illustrates the function of a commercial inspection and commercial inspection certificate.

In addition to commercial inspection certificates, it is possible to talk about some form of official inspection certificates, which are requested by the custom offices of some importing countries during the import procedures.

For example all goods that will be exported to Iraq should accompany a pre-shipment inspection certificate, which confirms the quality, quantity, tariff classification, import eligibility and price of the goods for customs purposes.

Which countries demand official pre-shipment inspection certificates?

Angola, Bangladesh, Benin, Burkina Faso, Burundi, Cambodia, Cameroon, Central African Republic, Comoros, Republic of Congo (Brazzaville), Democratic Republic of Congo (Kinshasa), Cote d’Ivoire, Ecuador, Ethiopia, Guinea, India, Indonesia, Iran, Kenya, Kuwait, Liberia, Madagascar, Malawi, Mali, Mauritania, Mexico, Mozambique, Niger, Senegal, Sierra Leone, Togo, Uzbekistan.

Who should issue and sign the inspection certificate

Inspection certificate, which is created after the completion of the related inspection, should be issued by the inspector, who works for an independent inspection company.

In most cases inspection certificates are issued just after the completion of the inspection and signed by the inspectors, who conducted the inspection.

Many inspection companies publish full inspection reports online as a result buyer can reach inspection results simultaneously.

As a rule of thumb, inspection certificate should be issued on a formal company letterhead of the inspection company.

Global Inspection Companies: Third party inspections in international trade, either commercial or official, are generally carried out by multinational big independent inspection companies, whose management belongs to western countries such as USA, Germany, Switzerland, Netherlands etc. SGS, Bureau Veritas SA, Intertek, Cotecna, Alfred H Knight International Ltd, Baltic Control Ltd. Aarhus, CIS Commodity Inspection Services, Control Union International, CSA Group, are some of the biggest inspection companies operate in global scale.

Benefits of an inspection certificate for exporters and importers

  • Inspection certificate clears doubts about quality of the goods and assists in achieving desired level of quality.
  • Inspection certificate evidences the quality of the goods by a 3rd party. In case importer receives poor quality goods despite a positive inspection certificate, it is possible to claim compensation from the inspection company.
  • Inspection certificate may function as a documentary evidence under letter of credit transactions.

Marine Insurance Policy and Certificate

Marine insurance covers the loss or damage of ships, cargo, terminals, and any transport by which the property is transferred, acquired, or held between the points of origin and the final destination. Cargo insurance is the sub-branch of marine insurance, though Marine insurance also includes Onshore and Offshore exposed property, (container terminals, ports, oil platforms, pipelines), Hull, Marine Casualty, and Marine Liability. When goods are transported by mail or courier, shipping insurance is used instead.

General averages

Average in marine insurance terms is “an equitable apportionment among all the interested parties of such an expense or loss.”

General average stands apart for marine insurance. In order for general average to be properly declared

1) there must be an event which is beyond the shipowner’s control, which imperils the entire adventure

2) there must be a voluntary sacrifice

3) there must be something saved.

The voluntary sacrifice might be the jettison of certain cargo, the use of tugs, or salvors, or damage to the ship, be it, voluntary grounding, knowingly working the engines that will result in damages. General average requires all parties concerned in the maritime venture (hull/cargo/freight/bunkers) to contribute to make good the voluntary sacrifice. They share the expense in proportion to the ‘value at risk” in the adventure. Particular average is the term applied to partial loss be it hull or cargo.

Average: is the situation in which the insured has under-insured, i.e., insured an item for less than it is worth. Average will apply to reduce the claim amount payable. An average adjuster is a marine claims specialist responsible for adjusting and providing the general average statement. An Average Adjuster in North America is a ‘member of the association of Average Adjusters’ To ensure the fairness of the adjustment a General Average adjuster is appointed by the shipowner and paid by the insurer.

Specialist policies

Various specialist policies exist, including:

  • Newbuilding risks: This covers the risk of damage to the hull while it is under construction.
  • Open Cargo or Shipper’s Interest Insurance: This policy may be purchased by a carrier, freight broker, or shipper, as coverage for the shipper’s goods. In the event of loss or damage, this type of insurance will pay for the true value of the shipment, rather than only the legal amount that the carrier is liable for.
  • Yacht Insurance: Insurance of pleasure craft is generally known as “yacht insurance” and includes liability coverage. Smaller vessels such as yachts and fishing vessels are typically underwritten on a “binding authority” or “lineslip” basis.
  • War risks: General hull insurance does not cover the risks of a vessel sailing into a war zone. A typical example is the risk to a tanker sailing in the Persian Gulf during the Gulf War. The war risks areas are established by the London-based Joint War Committee, which has recently (when?) moved to include the Malacca Straits as a war risks area due to piracy. If an attack is classified as a “riot” then it would be covered by war-risk insurers.
  • Increased Value (IV): Increased Value cover protects the shipowner against any difference between the insured value of the vessel and the market value of the vessel.
  • Overdue insurance: This is a form of insurance now largely obsolete due to advances in communications. It was an early form of reinsurance and was bought by an insurer when a ship was late at arriving at her destination port and there was a risk that she might have been lost (but, equally, might simply have been delayed). The overdue insurance of the Titanic was famously underwritten on the doorstep of Lloyd’s.
  • Cargo insurance: Cargo insurance is underwritten on the Institute Cargo Clauses, with coverage on an A, B, or C basis, A having the widest cover and C the most restricted. Valuable cargo is known as specie. Institute Clauses also exist for the insurance of specific types of cargo, such as frozen food, frozen meat, and particular commodities such as bulk oil, coal, and jute. Often these insurance conditions are developed for a specific group as is the case with the Institute Federation of Oils, Seeds and Fats Associations (FOFSA) Trades Clauses which have been agreed with the Federation of Oils, Seeds and Fats Associations and Institute Commodity Trades Clauses which are used for the insurance of shipments of cocoa, coffee, cotton, fats and oils, hides and skins, metals, oil seeds, refined sugar, and tea and have been agreed with the Federation of Commodity Associations. There has also been discussion about insurance policies to address plastic pollution as a result of plastic cargo losses at sea. For example, marine insurance policies should factor in liability for marine plastic pollution, marine clean-up and conservation.

Claims basis and deductibles

Marine insurance is always written on an occurrence basis, covering claims that arise out of damage or injury that took place during the policy period, regardless when claims are made. Policy features often include extensions of coverage for items typical to a marine business such as liability for container damage and removal of debris.

A deductible is the first amount of a claim that the policy holders bears themselves. There can occasionally be a zero deductible but in most cases a deductible applies to claims made under a policy of marine insurance.

Marine Insurance Certificate

A marine insurance certificate is a document that an insured gives to the shipper responsible for their cargo or any other shipping-related activity. It certifies that the cargo is insured while in transit and is supported by a copy of an insurance policy. It is also called a special cargo policy or a cargo insurance certificate.

The certificate is for an open policy (or open cover) insurance. The open policy specifies a period of time that the marine business of the insured will be covered by an insurer when they ship their cargo to a specific shipper or carrier. In other words, it notifies the shipper that the shipping activity is insured.

While the certificate is issued by the insured, it is supported by a copy of the insurance policy from the insurer or such a copy will soon be forwarded.

Certificate of Insurance: It is an evidence of insurance but does not set out the terms and conditions of insurance. It is also known as ‘Cover Note’.

Insurance Broker’s Note: It indicates insurance has been made pending issuance of policy or certificate. However, it is not considered to be evidence of contract of insurance.

Packing List in foreign Trade

A packing list is a document used in international trade, that provides the exporter, the international freight forwarder, and the ultimate consignee with information about the shipment. This list also includes details about how the shipment is packed and the marks and numbers that are noted on the outside of the boxes.

An export packing list must always include information about the number of units, boxes, and any other available packaging information.

The information must match the Commercial Invoice and should reflect the same parties to the transaction. It should also clarify if solid wood was used to pack the shipment. Most countries enforce certain Fumigation and Heat Treatment regulations when it comes to transporting wooden materials.

Additionally, the packing list must include a Fumigation or Heat Treatment Certificate and must comply with the Lacey Act.

Packing list important

There are a few reasons why a packing list is so important when exporting goods from a given country. Here are some of the reasons:

  • It provides a count for the product that is being released.
  • It also serves as proof of the inland bill of lading.
  • It indicates the details required for a Certificate of Origin.
  • It provides much of the detail needed by the Electronic Export Information section in the Automated Export System.
  • It serves as proof of a Material Safety Data Sheet, in the case that goods are deemed hazardous or dangerous.
  • It is used to create a booking with the international carrier, as well as the issuance of the international Bill of Lading.
  • It helps the partnered customs broker when entering the listed goods in their country’s import database, as it contains important information.
  • It serves as a guide for the receiver/buyer when counting the product that they received.
  • It serves as a supporting document for reimbursement under a letter of credit.

When creating a packing list, make sure to include as much detail as possible about the shipment. Some important details to include are:

  • Date
  • Shipper and exporter contact information
  • Consignee contact information
  • The origin address of cargo
  • The destination address of cargo
  • Total number of packages within this shipment
  • A detailed description of each package
  • The volume and weight of each package
  • The volume and weight of the entire shipment
  • Commercial invoice number for this shipment

Meaning of Authority, Power, Responsibility and Accountability

Authority

Authority is the right to give orders and power to command subordinates. It is the power to take decisions and guide the actions of others to attain organizational goals. It is a commanding force that compels the subor­dinates to do the right thing to attain organizational goals. It consists of the right to command and to utilize organizational resources. Authority is the core of the structure of an organization. The strength of an officer is known by the authority he enjoys.

Authority is nothing but the rights or the powers with the executives which the organization provides them with the aim of accomplishment of certain common organizational goals.

Hence, it includes the powers to assign duties to the subordinates and make them accept and follow it.

Without authority, a manager ceases to be a manager because he will be able to make his juniors or subordinates work towards the accomplishment of the goals.

According to George R. Terry “Authority is official and legal right to command action by others and to enforce compliance. In this way authority is exercised”:

(i) by making decision

(ii) by seeing that they are carried out through

(a) persuasion

(b) sanctions

(c) requests

(d) even coercion, constraint or force.

The following characteristics of authority deserve special attention:

  1. Right to command: Authority is the legitimate right to command, direct, guides, and control the activities of the subordinates to attain organizational goals.
  2. Right of decision-making: Authority includes the right to take decisions and get them executed by the subordinates. Generally, decisions are taken on problems related to assigned activities.
  3. Positional in nature: Authority is always positional in nature. It refers to the relationship between superior and subordinate. Once the superior vacates his position, he ceases to have authority.
  4. Limited scope: The extent of authority is determined by the rules and norms of the organization. The limit of authority enjoyed by a position is limited.
  5. Delegated downwards: Authority is always delegated downwards. The superior can delegate part of his authority to his subordinate in discharging his assigned duty.
  6. Longer stability: Authority has a longer stability. The authority, once granted, remains in force unless it is withdrawn prematurely.
  7. Possibility of withdrawal: Authority granted to a position can be withdrawn at any time if the situation so warrants. Generally, authority is withdrawn with a view to reduce the damage for better results.
  8. Downward flow: Authority always flows downward in an organizational structure. The superior grants authority to his subordinates to get the work done.
  9. Legal right: Authority implies a legal right (within the organization itself) available to superiors. It is granted as per the statute (i.e., rules and regulations) of the organization to achieve the pre-decided organizational goals.
  10. Influencing behaviour of subordinates: Authority influences the behaviour of subordinates in terms of doing the right things at the right time. It is a commanding force that compels the subordinates to do the right thing to attain organizational goals.

Responsibility

“Responsibility is an obligation of an individual to perform assigned duties to the best of his ability under the direction of his leader.” In the words of Theo Haimann, “Responsibility is the obligation of a subordinate to perform the duty as required by his superior”.

As per McFarland, responsibility means, “the duties and activities assigned to a position or an executive”.

Characteristics

  • Its importance lies in the creation of the obligation to perform the work.
  • It arises from the superior-subordinate relationship.
  • Unlike Authority, it flows from bottom to top.
  • It is always in the form of a continuing obligation.
  • No one can delegate responsibility.

Forms of Responsibility:

(i) Operating Responsibility and

(ii) Ultimate Responsibility.

(i) Operating Responsibility: It is the obligation of an employee to carry out the assigned tasks.

(ii) Ultimate Responsibility: It is the final obligation of the manager who ensures that the task is done efficiently by the employees.

Accountability

It means to be responsible for explanation to any superior. When a sub­ordinate works under a boss and he is assigned some duties to be performed, he will be accountable for doing or not doing that work. Thus, accountability is a derivative of responsibility. So, accountability is the personal answerability for results.

Features:

  1. It is in fact the legal responsibility.
  2. It can neither be shared nor delegated.
  3. It always to be assigned duties only.
  4. It always from downward to upward.
  5. It is different from responsibility.
  6. It is unitary in nature i.e., a sub-ordinate under the principle of unity of command is accountable only to one officer who has delegated authority to him. It avoids confusion and conflicts.
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