Advantage and Disadvantage of Computer based MIS

Advantage of Computer-Based Management Information System

Compute-based Management information systems have been in widespread use since the 1990s in industry, non-profit organizations and government agencies. These systems provide fast, centralized access to databases of personnel information, reference reading, best practices and on-the-job training, and are easily customizable to meet an organization’s needs. With the Internet and technology boom of the early 21st century, use of computer-based information networks is growing faster each year.

1. Data Centrality

Access to data via a computer network information system is central, providing a “one-stop” location to find and access pertinent computer data. Most large-scale businesses and organizations use some sort of central database to manage user information, manage advertisement lists, store product information and keep track of orders. Examples of central database solutions are MySQL, PostgreSQL or Microsoft SQL database solutions, coupled with custom software which provides user interfaces.

2. Information Coverage

Central information systems provide organizations with the advantages of having large amounts of data, covering many different fields, all accessible via a central source. Information coverage is a huge advantage for any organization, because having vast amounts of useful data from every different department streamlines access and increases productivity. For users, having access to a networked information system is analogous to having a digital library of shared knowledge. Recent developments in database information systems link company information access with larger databases of academic and professional research, such as Google Scholar, to provide even more information capability to personnel.

3. Access Efficiency

Efficiency of access is a crucial advantage to networked information systems over more traditional information management systems, such as paper cataloging and filing. Computer-based information systems catalog and file documents in a set logical way, making data access very efficient and fast. Data can be manually categorized, and filters created to automatically file documents that match certain patterns. This increases employee productivity time by allowing workers to focus more on the task at hand rather than filing paperwork.

4. Extensibility

Computer-based information systems are completely extensible and customizable to an organization’s needs. Upon installation, customized computer information systems use configuration files that are tailor-made to an organization’s needs to file and categorize data. Computer software engineers frequently design custom database interfaces and information storage/recovery systems for enterprise clients. As a company grows, modifications and additions to this filing configuration allow easy extensibility. Computer information systems are not limited in scale or possibility. They are uniquely designed for maximum organizational benefit for each customer.

Disadvantage of Computer-Based Management Information System

1. Lack of common sense

Computer is only an electronic device. It cannot think. If we provide an incorrect data, it does not have the commonsense to question the correctness of the data. For overcoming this problem, several Software Specialists are engaged in the project of developing intelligence to the computer. To it, they have given name as Artificial Intelligence. They are willing to develop the feeling and inhumation in this device.

We hope that in near future the artificial intelligence will help this device to function in more interactive way. Today, software’s are available which may convert our speech into text. This is the beginning of an era where computer may be quite interactive with human beings. In addition, to execute the function, operator will give verbal instructions.

2. Memory without brain

Computer can store data in its memory. However, if a wrong instruction is provided, it does not have a brain to correct the wrong instructions

3. Slavery

A computer is a slave; it cannot execute the program by itself. It requires instructions to execute the program and generate information. Thus, we see that the computer cannot do anything by itself. It has a relationship of master and slave. Until master is not instructing, slave will not perform any function. In the same way computer does.