by You’ve just been offered a new job and have decided to accept the offer. How should you formally accept the position? It’s always a good idea to accept a job offer by sending or giving your new employer your acceptance in writing.
A job acceptance letter allows you to demonstrate your professionalism and make sure there is no confusion about the precise terms of the offer, such as compensation, vacation time, or benefits. It’s also an opportunity to express your gratitude for being offered the position, as well as your enthusiasm for taking on the new role.
Advice on Writing a Job Offer Acceptance Letter
(i) Format your letter correctly
The letter can be sent by email or mail. If you’re sending a hard copy through the mail, format the letter as you would any business letter. Include your contact information and phone number, even though it’s on file with the employer.
(ii) Keep it brief
While you want to include all the most important information, this doesn’t mean your letter should be long and drawn out.
(iii) Make sure your letter includes the necessary Information
Although your letter should be concise, it should include the following:
- Written acceptance of the job offer
- The terms and conditions of employment (salary, benefits, job title, etc.)
- Starting date of employment
- Your thanks for the offer
(iv) Express your gratitude
Demonstrate how thankful you are for the new job opportunity. You might want to briefly explain why you’re particularly excited to work for the company. For example, you may want to share your desire to contribute to their sales team, or your passion for their mission. Again, keep this polite but brief.
(v) Edit, edit, edit
You don’t want to create any last-minute reasons for the employer to take back the job offer, such as a sloppy or unprofessional letter.
Go over the letter a couple of times to make sure you catch all the typographical errors and grammar mistakes. While you’re at it, it’s a good idea to double-check the spelling of the name of the person who offered you the job.
Example of a Letter Accepting a Job Offer
Jason Burnett
87 Washington Street
Smithfield, CA 08055
(909) 555-5555
jason.burnett@email.com
May 1, 2018
Mr. Michael Hynes
Director of Human Resources
Smithfield Granite and Stonework
800 Marshall Avenue
Smithfield, CA 08055
Dear Mr. Hynes,
As we discussed on the phone, I am very pleased to accept the position of Advertising Assistant with Smithfield Granite and Stonework. Thank you again for the opportunity. I am eager to make a positive contribution to the company and to work with everyone on the Smithfield team.
As we discussed, my starting salary will be $48,000 and health and life insurance benefits will be provided after 30 days of employment.
I look forward to starting employment on July 1, 20XX. If there is any additional information or paperwork you need prior to then, please let me know.
Again, thank you very much.
Handwritten Signature (hard copy letter)
Jason Burnett
