Organizing process

24/12/2020 1 By indiafreenotes

One of the most important functions of a manager is organizing the work of all of his employees. Organizing is one of the toughest and most important functions of management.

Organizing also involves delegating responsibility to the employees along with the authority to successfully accomplish these tasks and responsibilities. One major aspect of organizing is delegating the correct amounts of responsibilities and authority.

1) Identifying the Work

The obvious first step in the process of organizing is to identify the work that has to be done by the organization. This is the ground level from which we will begin. So, the manager needs to identify the work and the tasks to be done to achieve the goals of the organization.

Identification of the work helps avoid miscommunication, overlapping of responsibilities and wastage of time and effort.

2) Grouping of Work

For the sake of a smooth flow of work and smooth functioning of the organization, similar tasks and activities should be grouped together. Hence we create departments within the company and divisions within each department. Such an organization makes the functioning of the company way more systematic.

Depending on the size of the organization and the volume of work, an organization can have several department and divisions. And every department has a manager representing them at the top-level of the management.

In smaller organizations sometimes these departments are clubbed together under one manager.

3) Establish Hierarchy

The next step in the process of organizing is to establish the reporting relationships for all the individual employees of the company. So a manager establishes the vertical and horizontal relationships of the company.

This enables the evaluation and control over the performances of all the employees in a timely manner. So if rectifications need to be made, they can be made immediately.

4) Delegation of Authority

Authority is basically the right an individual has to act according to his wishes and extract obedience from the others. So when a manager is assigned certain duties and responsibilities, he must also be delegated authority to carry out such duties effectively.

If we only assign the duties, but no authority he will not be able to perform the tasks and activities that are necessary. So we must always assign authority and clearly specify the boundaries of the duties and the authority which has been delegated.

5) Coordination

Finally, the manager must ensure that all activities carried out by various employees and groups are well coordinated. Otherwise, it may lead to conflicts between employees, duplication of work and wastage of time and efforts. He must ensure all the departments are carrying out their specialized tasks and there is harmony in these activities. The ultimate aim is to ensure that the goal of the organization is fulfilled.

The process of organising includes:

  1. Determination of Objectives Division of Activities
  2. Identifying and Classifying the Work Activities
  3. Grouping of Activities
  4. Collecting Human and Material Resources
  5. Defining Authority and Responsibility
  6. Designing a Hierarchy of Relationships
  7. Determining the Span of Control and Decentralization
  8. Co-Ordination
  9. Providing Physical Facilities and Right Environment
  10. Establishment of Structural Relationship for Overall Control
  11. Reviewing and Reorganising.